Note: The job is a remote job and is open to candidates in USA. BW Events Tech is an event technology services agency supporting virtual, in-person, and hybrid events. The Staff Accountant will manage day-to-day accounting operations, including invoice processing, reconciliations, accruals, expense reimbursements, cash activity, and financial close activities while helping improve processes and tooling.
Responsibilities
- Own high-volume invoice processing end to end — roughly 200 invoices a month across 150 vendors — and keep the queue moving instead of accumulating
- Code invoices to the correct GL account, cost center, and project. Your accuracy here is what makes our project profitability reporting trustworthy
- Monitor AP aging and resolve vendor discrepancies and pricing variances before they turn into month-end surprises
- Maintain vendor master data — W-9s, banking details, payment terms — with the discipline that keeps us audit-ready and fraud-resistant
- Own employee expense reimbursements: review charges against policy and confirm coding to the right project and cost center
- Administer the corporate card program, driving documentation and coding compliance up front rather than cleaning it up later
- Post daily cash activity from company bank accounts so leadership always has a current cash picture
- Prepare and post accruals for uninvoiced receipts and recurring expenses as part of our 10-day close
- Reconcile various sub-ledgers to the general ledger monthly and resolve variances at the source, not with a plug
- Support balance sheet reconciliations, audit requests, and annual 1099 filings
- Pitch in on projects across finance as priorities shift — small team, real ownership
Skills
- • Are someone who is willing to step up and step in. Someone we can count on to jump in!
- • Strong ability to communicate with people who don't speak accounting
- • Enjoy using technology to save time and improve processes
- • Are AI curious or are already using AI within your workflows
- • Solid grounding in US GAAP and the judgment to know when something looks off
- • 2-4 years of private accounting experience, including full-cycle close
- • A degree in accounting, finance, or equivalent hands-on experience
- • Hands-on time with Sage Intacct
- • Experience through an annual audit or new system implementation
- • Exposure within the events industry or technology sector
- • CPA (or actively pursuing it)
Benefits
- 10% annual bonus
- 100% employer paid medical, short term disability, long term disability & life
- Dental & vision coverage available at employee’s cost
- 401(k) plan with 4% employer match
- Flexible time off
- 12 paid holidays
- Your birthday off
- Fully remote with flexible working hours
- A tailored growth plan for each individual’s specific goals, including support for obtaining a CPA license or attending training
Company Overview