Note: The job is a remote job and is open to candidates in USA. Safe Pro Group Inc. is a mission-driven technology company delivering AI-enabled security and defense solutions. The Staff Accountant will manage full-cycle accounts payable across multiple entities and support month-end close, reconciliations, payroll, inventory controls, reporting, and accounting process automation.
Responsibilities
- Own and execute end-to-end Accounts Payable workflows across the parent company and three operating subsidiaries
- Process, code, and review vendor invoices, employee expense reports, and scheduled payment runs (ACH, wires, checks) with high accuracy and strict adherence to internal controls
- Serve as the primary liaison for all vendor communications, maintaining positive vendor relations and resolving invoice disputes or discrepancies promptly
- Execute monthly bank, credit card, and intercompany account reconciliations across all four entities
- Partner with the Controller on month-end and year-end close cadences, including journal entry preparation, accruals, prepayments, and balance sheet reconciliations
- Maintain clean intercompany ledger balances, ensuring intercompany transactions, billings, and eliminations balance accurately each period
- Conduct periodic physical inventory reviews, test counts, and stock audits on-site at our facility in Hialeah, FL
- Partner with local warehouse and operations staff to reconcile physical inventory counts against ledger balances and investigate variances
- Assist with bi-weekly/monthly payroll processing, reviewing payroll-related journal entries, tax deductions, and wage liabilities
- Support preparation of audit schedules, tax filing documentation, and annual 1099 compliance reporting
- Maintain financial data integrity across QuickBooks Online, Ramp, SharePoint, and Dropbox
- Actively identify opportunities to streamline accounting workflows, leverage modern AP automation, and improve financial reporting turnaround
Skills
- Bachelor's degree in Accounting, Finance, or a related discipline required
- Minimum of 5 years of progressive, hands-on accounting experience with a heavy emphasis on full-cycle Accounts Payable, multi-entity transactions, general ledger reconciliations, and month-end close execution
- Demonstrated expertise in QuickBooks Online and advanced Microsoft Excel capabilities
- Proven ability to quickly learn and adopt modern financial systems and workflows (Ramp expense management/AP automation)
- Based in the Greater Miami area with reliable personal transportation to visit our facility in Hialeah, FL as needed for scheduled inventory reviews
- Positive, proactive attitude with high emotional intelligence; easy to collaborate with, eager to learn new systems, and capable of prioritizing competing deadlines across multiple entities
Benefits
- 90–95% remote, offering day-to-day flexibility
Company Overview