Note: The job is a remote job and is open to candidates in USA. The Climate and Land Use Alliance is seeking a Staff Accountant to support its finance and accounting operations. The role focuses on accounts payable, expense and credit report management, grants and contract administration, month-end close support, and responsive collaboration across a global organization.
Responsibilities
- Process and enter grants, bills, and purchase orders/contracts in the accounting system (Intacct) and payment system (Tipalti), ensuring appropriate GL coding and complete supporting documentation
- Review documentation supporting payments for accuracy, completeness, and compliance with established policies and requirements
- Prepare weekly and special payment runs accurately and on schedule
- Follow up proactively with ClimateWorks staff to ensure payments have received all required approvals
- Prepare monthly staff and contractor payment runs
- Monitor and review outstanding accounts payable on a weekly basis and proactively identify items requiring follow-up
- Serve as a responsive resource for vendors and staff with questions, concerns, or information requests related to payments
- Serve as the primary point of contact for day-to-day Tipalti questions, researching and resolving issues such as failed payments, updating vendor information, and supporting users in navigating the platform
- Maintain 1099 vendor information and collaborate with the ClimateWorks team during annual filing periods
- Reviewing expense reports and required receipts for accuracy, completeness, and appropriate categorization
- Facilitating a high monthly volume of expense reports, ensuring reports are completed, reviewed, and processed accurately and on time
- Serving as the first point of contact for staff questions related to Expensify, providing timely guidance and troubleshooting support
- Training new staff members on use of the Expensify platform and related expense processes
- Supporting staff with routine platform issues, including 2FA resets
- Identifying recurring questions or process issues and recommend improvements that make it easier for staff to comply with financial requirements
- Preparing quarterly reconciliations of cash transactions to the general ledger
- Share weekly payment information with the Grants team for entry into the accounting system
- Maintain accurate records of active contracts, including balances and end dates, and report status to the Accounting Manager monthly
- Participate in monthly meetings with the Accounting Manager to review outstanding contracts and purchase orders in the accounting system
- Proactively flag upcoming contract expirations, outstanding items, or other issues that may require attention
- Prepare and post cash journal entries in the accounting system, including cash activity processed through the payment platform for international contractors
- Prepare quarterly accounts payable and contract accruals
- Support the Accounting Manager with accurate and timely month-end close activities
- Proactively communicate any issues, missing information, or anticipated delays that could affect close deadlines
- Participate in relevant CLUA team meetings, including monthly CLUA Operations team meetings
- Build strong working relationships with colleagues across Finance, Accounting, Grants, HR, Operations, and program teams
- Provide responsive, service-oriented support while maintaining appropriate accounting controls and compliance requirements
- Contribute to a collaborative, low-ego team environment in which colleagues share information, solve problems together, and support one another
- Adapt to changing priorities, processes, and organizational needs and help bring structure and organization to an evolving environment
- Work effectively with colleagues across different geographic locations, cultures, functions, and time zones
Skills
- * Strong accounting skills, with experience in accounts payable, reconciliations, journal entries, accruals, and/or month-end close processes
- * Exceptional attention to detail and commitment to accuracy in financial transactions, documentation, reconciliations, and reporting
- * Demonstrated ability to manage multiple recurring deadlines and high-volume workflows while maintaining accuracy and following through on commitments
- * Strong customer service orientation and a genuine interest in helping colleagues understand and navigate accounting processes and systems
- * Clear, proactive communicator who keeps stakeholders informed, particularly when an issue, missing information, or delay could affect deadlines or payments
- * Strong problem-solving and judgment skills, including the ability to investigate and resolve routine issues independently and recognize when an issue requires escalation or additional guidance
- * Comfortable working in a fast-paced, changing environment with some ambiguity, and able to adapt priorities and approach as organizational needs evolve
- * Collaborative, team-oriented approach with the ability to build effective relationships across Finance, Accounting, Grants, HR, Operations, and program teams
- * Comfortable working as part of a global team, including across cultures, geographic locations, and time zones
- * Demonstrated alignment with CLUA's mission and interest in working in an organization where colleagues are highly collaborative, intellectually curious, and motivated by shared values rather than hierarchy
- * Comfortable working across multiple financial systems; experience with Intacct, Tipalti, and Expensify is highly desirable
- * Experience with international currency transactions is preferred
- * Prior experience in nonprofit, foundation, or mission-driven organization accounting is a plus
Company Overview