Note: The job is a remote job and is open to candidates in USA. Randstad Digital Americas is seeking a Sr. IT Asana PPM Project Manager to lead the implementation of Asana as the primary Project Portfolio Management platform. This role involves project execution, architecture and process documentation, platform build, data migration, quality assurance, and change management to ensure successful adoption and governance of the new system.
Responsibilities
- Project Execution: Project Plan/Gantt chart, project financial tracking, status reporting, SteerCo materials, and ongoing RAID log
- Architecture & Process: Requirements & current/future-state process documentation, plus a documented PMO Governance Model / SOPs for post-launch administration
- Platform Build: Asana configuration documentation (templates, workflows, custom fields, permissions, reporting views)
- Data & Integration: End-to-end data migration plan & validation results
- Quality Assurance: Test plan and UAT results/sign-off
- Change Management & Launch: Go-live/cutover plan, hypercare support log, training materials, adoption/onboarding records, and communications plan
- Transition: Post-implementation review and formal project closure/handoff
- End-to-End Leadership: Lead the planning, execution, budget tracking, and delivery of the Asana PPM implementation project within approved timelines and scope
- Requirements & Configuration: Gather PMO requirements (intake, templates, workflows, resource management, reporting) and configure (or oversee vendor/partner configuration of) Asana
- Integration & Migration: Define and execute plans to migrate data from legacy systems/spreadsheets and integrate Asana with other business systems (financial, ticketing, reporting)
- Testing & Cutover: Develop UAT test plans, rollout strategies, cutover approaches, and post-launch hypercare support
- Change Management & Adoption: Create training materials, run onboarding sessions, build consensus across a matrixed environment, and track adoption/success metrics
- Governance & Handoff: Establish sustainable standard operating procedures (SOPs) and execute a seamless transition of tool administration back to the PMO team
Skills
- Bachelor's degree in IT, Project Management, or a related field
- 10+ years in IT Project Management, with direct, hands-on experience leading a PPM/work management tool implementation (Asana strongly preferred)
- Proven background taking a PPM tool from requirements through go-live and stabilization, specifically supporting an IT PMO
- Demonstrated experience moving project/portfolio data out of legacy systems/spreadsheets into a new platform
- Proven track record developing training, driving user adoption, and defining success metrics (e.g., user adoption rate, migration completeness)
- Strong familiarity with Agile, Scrum, and Waterfall methodologies as applied to tool implementations
- Advanced skills in managing project budgets, resource allocations, RAID logs, and executive sponsors across matrix organizations
- Deep proficiency in Asana (or comparable work management tools) and MS Office Suite (Excel, PowerPoint)
- Asana Certified Pro / Administrator and/or PMP (or equivalent) strongly preferred
- Prior experience as an Implementation Lead or Consultant for PPM tool rollouts
Benefits
- Medical
- Prescription
- Dental
- Vision
- AD&D
- Life insurance offerings
- Short-term disability
- A 401K plan (all benefits are based on eligibility)
Company Overview