Note: The job is a remote job and is open to candidates in USA. Viatris is a global healthcare company uniquely positioned to bridge the traditional divide between generics and brands. The Senior Site Administrative Support role provides high-level administrative and operational support to site leadership and cross-functional teams, ensuring efficient execution of daily business activities and key site initiatives.
Responsibilities
- Provide administrative support to Site Leadership Team (SLT), people managers, and cross-functional teams
- Manage complex calendars, schedule meetings, and coordinate leadership, customer, supplier, and site visits
- Organize meeting logistics, including conference rooms, audiovisual equipment, catering, travel, and meeting materials
- Generate and manage purchase orders (POs) for temporary labor, goods, services, and other operational requirements while ensuring compliance with company policies and budget guidelines
- Process and monitor transactions in company systems (e.g., SAP, Ariba, GCE, HR systems), including purchase orders and approvals
- Partner with Human Resources, Finance, and Communications to support employee programs, community outreach initiatives, and other site activities
- Coordinate and execute employee engagement initiatives, including recognition programs, site-wide events, leadership forums, town halls, wellness activities, and other colleague engagement efforts
- Participate on cross-functional committees and project teams, providing administrative coordination and support to ensure successful execution of objectives
- Draft, edit, and distribute internal communications, presentations, and other communication materials
- Maintain records, databases, distribution lists, and confidential files while ensuring accuracy and data integrity
- Prepare reports, presentations, and other administrative documents to support business and leadership needs
- Serve as a primary point of contact for internal and external stakeholders, demonstrating professionalism, discretion, and excellent customer service
- Handle confidential information with sound judgment and maintain the highest level of integrity and professionalism
- Perform other duties as assigned
Skills
- Minimum of bachelor's degree or associate Degree, 0-2 years of experience. However, a combination of experience and/or education will be taken into consideration
- Must possess Excellent written and verbal communication skills
- Communicates effectively both verbally and in writing with superiors, peers, and colleagues inside and outside the company
- Fully Bilingual English/Spanish – Written and Verbal
- Must possess excellent computer proficiency in systems such as Microsoft Windows, Kronos, SAP, Smart Source, Cora Documentum(D2), and others
Company Overview