Note: The job is a remote job and is open to candidates in USA. Pie Insurance empowers small businesses to thrive by making commercial insurance affordable and easy through technology. The Senior Operational Excellence Program Manager leads cross-functional operational improvement and transformation initiatives across multiple business domains, applying Lean, Six Sigma, AI-assisted tooling, and process architecture to deliver measurable, sustainable business value.
Responsibilities
- Lead operational excellence programs across 2+ business domains, learning and independently applying our proprietary Operational Excellence Model to identify strategic improvement opportunities aligned with business objectives
- Coordinate cross-functional teams to build improvement portfolios that maximize value creation across assigned domains while developing understanding of competitive landscape and market positioning implications
- Successfully execute 10-12 major operational transformation programs annually with strong stakeholder adoption rates and demonstrated impact lasting 18+ months
- Achieve measurable efficiency improvements across 2+ domains within the first year, with documented cross-organizational metrics and sustained cost savings
- Independently manage complex operational challenges from discovery through delivery, breaking down ambiguous problems into comprehensive improvement initiatives while executing solutions that span multiple domains
- Orchestrate stakeholder relationships and dependencies across multiple concurrent initiatives while demonstrating advanced judgment in resource allocation and timeline management
- Progress from optimizing individual domains to architecting integrated solutions that create synergies across multiple connected domains and can be replicated organization-wide
- Demonstrate deep expertise in operational excellence methodologies and master our proprietary Operational Excellence Model alongside advanced Lean, Six Sigma applications across multiple domains
- Independently apply structured problem-solving techniques while serving as coach to teach these methods to business stakeholders, effectively navigating complex organizational dynamics and building consensus across functional areas
- Coach and mentor team members and business stakeholders on advanced methodologies, becoming a knowledge multiplier who elevates organizational operational maturity
- Apply advanced problem-solving methodologies and first principles thinking to deconstruct complex operational challenges, revealing underlying structures and interdependencies across multiple domains
- Make strategic decisions balancing competing factors across domain priorities and resource constraints while seeking coaching on highest-stakes decisions and utilizing advanced risk frameworks with comprehensive contingency strategies
- Operate independently executing complex multi-domain programs while demonstrating sophisticated judgment
- Implement operational frameworks that become more valuable over time, creating compound benefits that differentiate the organization in the market beyond 24 months
- Create comprehensive communication strategies that drive alignment across multiple operational domains while influencing department-level stakeholders through sophisticated relationship building
- Lead high-stakes conversations that build consensus while navigating competing priorities, demonstrating ability to translate complex operational concepts across functional boundaries and bridge technical and business perspectives effectively
- Establish trusted advisor relationships with department heads and VP-level stakeholders, as the expert for cross-domain operational challenges and strategic operational decisions
- Identify high-volume operational workflows where AI-assisted tools or agents can reduce manual work, improve consistency, or accelerate cycle time, partnering with technical stakeholders where appropriate
- Build and iterate operational AI tools, agent workflows, and agent skills (instruction sets, guardrails, and exception paths) that encode how work should run, not only document the current state
- Redesign processes with AI in the loop: define where human judgment and exception handling stay, where automation is appropriate, and how to measure quality, adoption, and sustainment
- Use AI tools, agents, and skills in your own operational work; coach stakeholders on building, testing, monitoring, and retiring operational automations responsibly
- Support adoption of operator-as-orchestrator models where repetitive transactional work shifts to agents and humans focus on exceptions, quality, and continuous improvement
- Cultivate strategic relationships across multiple operational domains while fostering effective collaboration between traditionally siloed teams through structured frameworks
- Lead cross-functional operational initiatives that span multiple departments, navigating complex dynamics while maintaining clear governance and developing comprehensive strategies for operational changes with strong adoption across business units
Skills
- • One or more advanced methodology certifications such as Six Sigma Master Black Belt, Advanced Lean, PMI advanced credentials (PgMP, PMI-ACP, PMI-RMP), Certified ScrumMaster (CSM), or Prosci Change Management, with demonstrated expertise across multiple process improvement frameworks and business contexts
- • 8+ years of experience in operational excellence, process improvement, program management, or similar roles with increasing responsibility and demonstrated results across multiple business domains, showing progression from single-domain optimization to multi-domain strategic program coordination
- • 3+ years of program leadership experience managing complex multi-stakeholder initiatives with demonstrated ability to influence department-level stakeholders and navigate competing organizational priorities across different business areas
- • Six Sigma Black Belt certification from an accredited provider (IASSC, ASQ, university, or corporate program) with multiple project completions across different business contexts; or Lean Master certification with demonstrated multi-domain application; or PMP with multiple process project completions
- • Proven track record of successfully leading large-scale operational transformation programs that span multiple domains with measurable cross-organizational impact, including documented before/after metrics and sustained results over 18+ month periods
- • Strong analytical and problem-solving skills with experience analyzing complex operational performance data across multiple business areas, identifying interdependencies and patterns, and translating insights into actionable multi-domain improvement strategies and program roadmaps
- • Advanced communication and influence skills with experience presenting to and influencing department heads, executive stakeholders, and senior leadership, including facilitation of high-stakes conversations that build consensus across competing organizational priorities
- • Cross-functional collaboration expertise with demonstrated ability to build strategic relationships across multiple operational domains, navigate complex organizational dynamics, and lead initiatives that require sophisticated stakeholder coordination
- • Technology or product organization experience with knowledge of product development lifecycle, agile methodologies, and their intersection with operational excellence across domains such as engineering, product management, customer experience, and business operations
- • Advanced knowledge of operational excellence frameworks, structured problem-solving approaches, and business process optimization methodologies with demonstrated ability to adapt approaches across different organizational cultures and business environments
- • Experience with enterprise-level operational tools and systems including performance measurement platforms, process mapping software, data analytics tools, program management platforms, and operational dashboard development
- • Change management and organizational development expertise with demonstrated ability to navigate complex organizational dynamics, build consensus across competing priorities, and lead transformational initiatives with measurable adoption and sustainment results
- • Senior leadership collaboration experience including working with VP+ executives on strategic operational decisions, contributing to enterprise strategy development, and influencing resource allocation decisions across multiple business areas
- • Demonstrated experience applying AI to change how operational work gets done, with specific examples of workflow redesign or automation adoption (not generic chat tool usage alone)
- • Ability to reason about AI limits, coach stakeholders on practical use and guardrails, and partner on process-plus-tooling Deliverables; exposure to agentic automation or low-code operational tooling is a plus
- Remote team members must live and work in the United States (•territories excluded•) and have access to reliable, high-speed internet
- • Bachelor's degree in Business, Engineering, Operations Management, or related field preferred; Master's degree in Business Administration, Engineering, or related field a plus
Benefits
- Comprehensive health plans
- Generous PTO
- Future focused 401k match
- Generous parental and caregiver leave
- Remote role; remote team members must live and work in the United States (territories excluded)
- Each year Pie reviews company performance and may grant discretionary bonuses to eligible team members
Company Overview