Note: The job is a remote job and is open to candidates in USA. UNFI is a wholesale company supporting independent retailers with grocery store projects. The Equipment Administrator manages equipment procurement for new store and remodel projects, coordinating with retailers, vendors, contractors, sourcing teams, and project managers to ensure equipment is specified, ordered, delivered, and supported accurately and on schedule.
Responsibilities
- Acts as the central point of contact both internally and externally for equipment purchase related activities assigned to new or remodeled grocery retail projects
- Works closely with the equipment retail owner, sourcing specialists, store planners, refrigeration design manager and project managers to identify unique equipment needs that are required for assigned projects
- Utilizes the project guidelines set in place and adjusts direction of project based on internal project management involvement or retailers without outside assistance
- Communicates with outside architects & engineers and contractors to share equipment specifications, plan update and shipment schedules
- Ensures the completion and accuracy of final store equipment list for assigned new and remodel projects working closely with all parties involved
- Maintains good working relationships with vendor partners to resolve problems such as missing shipments, replacement of damaged goods, invoice issues, etc
- Provides accurate equipment “cutsheet” specification for all tagged equipment items for a project
- Coordinates with freight forwarders and ocean carriers for international projects
- Releases orders for equipment utilizing the UNFI Oracle purchasing system per approved credit limits
- Handles all equipment failures or service problems with suppliers while under warranty for assigned projects
- Monitors purchase order receipts/returns/corrections
- Interfaces with accounting and sourcing team on invoice issues
- Provides evaluation and feedback regarding vendor performance to sourcing team for evaluation of future work during sourcing processes
- Consults directly with retailers on equipment needs and then coordinates with the sourcing team on quoting
- Expected to manage 20-25 projects and scopes that will generate equipment sales between $5M to $7M annually
- Performs other duties as assigned
Skills
- Bachelor's degree in Business, Market, Accounting, or related field; or an equivalent combination of education and experience
- 3+ years retail equipment purchasing or buyer related experience where a basic understanding of purchasing procedures has been developed
- Experience in reviewing project plans for equipment takeoffs, preparation of budgets and understanding scheduling guidelines related to project construction activities
- Direct purchasing experience with a strong comprehensive understanding of purchasing methodologies, project processes and procedures that have been developed
- Strong verbal, written and interpersonal communication skills
- Good organizational skills with strong attention to detail and follow-through
- Possess strong analytical skills and knowledge to identify opportunities and make recommendations for solutions based on solid understanding of business landscape
- Proficiency with Microsoft Office Suite and web-based applications
- Must have the ability to represent the Company's interests to outside professionals and vendors
- Decision making ability necessary to purchase products or services congruent with organizational objectives and sourcing strategies
- Organizational, interpersonal skills to coordinate with Finance and Accounting on inventory carrying costs; buying organization and/or user departments and to handle procedures related to receipts, receipt corrections and receipt returns
- Ability to read and comprehend design plans
- Experience resolving payment with suppliers and user departments
- Interpersonal and dispute resolutions skills to resolve problems with suppliers and user departments
- Ability to coordinate review and respond to supplier inquiries, protests and appeals
- Ability to manage and mediate equipment-related issues and project deadlines
- This position is classified as remote where the associate will perform remote work from their primary residence
- This position may require the associate to travel to company offices, distribution centers, or other locations for specific meetings or other business reasons
- Experience related to equipment purchasing preferred
- Experience with Oracle Purchasing or similar ERP systems preferred
Benefits
- Paid Time Off
- Sick Time
- Paid holidays and parental leave
- 401K Program
- Medical, dental, vision, life, and accidental death/dismemberment insurance
- Short-term and long-term disability insurance program
- Flexible Spending Account and/or Health Savings Account, subject to meeting the eligibility requirements and the terms and conditions of these programs, and subject to any requirements under applicable collective bargaining agreements.
Company Overview