Note: The job is a remote job and is open to candidates in USA. Significance is a woman-owned consulting firm supporting federal civilian and Department of Defense customers, dedicated to solving complex challenges. They are seeking a Senior Contracts Administrator to oversee the full lifecycle of prime and subcontract processes, ensuring compliance with federal regulations and collaborating with various internal teams.
Responsibilities
- Review, negotiate and manage all contracts, modifications, non-disclosure agreements (NDA), teaming agreements (TA), subcontract agreements, 1099-consultant agreements, proposal and bid documentation, and all contract-related files
- Maintain day-to-day oversight and management of federal prime contracts including GSA Schedules, IDIQ’s and other large MACs from inception through closeout
- Collaborate with Program Managers to review contractual terms, identify gaps, and mitigate performance or other compliance risk(s)
- Proactively identify contractual, performance, and compliance risks; develop mitigation strategies; and lead resolution efforts with internal teams and government counterparts
- Ensure delivery of contractual deliverables and timely response to CPARS evaluations
- Work closely with Finance & Accounting to verify contract values, funding, timekeeping, billing, and other financial requirements
- Maintain contract files / setups in Unanet ERP system, ensure all data is correct
- Support Business Development with data calls, due date tracking, and quote/RFP submissions
- Submit quarterly SRS and IFF payments for GSA Schedule(s)
- Plan and schedule compliance activities, including audits by GSA and DCAA
- Develop and maintain internal contract administration SOPs, templates, checklists, and compliance controls to ensure consistency and audit readiness across all contract actions
- Ensures compliance with all Federal Acquisition Regulations (FAR), FAR supplements, Defense Federal Acquisition Regulation Supplement (DFARs)
- Ensure proper handling of controlled unclassified information (CUI), proprietary data, and sensitive government materials in accordance with federal security requirements
- Review, negotiate and manage all subcontracts, modifications, non-disclosure agreements (NDA), teaming agreements (TA), 1099-consultant agreements, proposal and bid documentation, and all subcontract-related files
- Be responsible for preparation and administration of subcontracts, task orders and subsequent amendments consistent with customer requirements, government regulations, and Significance procurement policies and procedures
- Ensures, after subcontract award, the receipt, accuracy, and timeliness of subcontractor submitted documents relating to the subcontract deliverables as well as monitoring performance relative to schedule, cost, and technical objectives
- Perform subcontract administration activities to include preparing and negotiating subcontract documents, including task orders, performance work statements, and modifications
- Manage lower tier subcontractor and 1099-consultant vetting, startup/onboarding, awards, renewals, funding requests, administrative contractual modifications, issuing notice of terminations/roll-off and contract closeouts
- Support Business Development with data calls, due date tracking, and quote/RFP submissions
- Manage and maintain all insurance requirements with subcontractors to ensure updating annual certificate of insurance (COIs)
- Maintain monthly subcontractor FSRS reporting
- Create, manage and track lower tier subcontractor and 1099-consultant PO’s in Unanet
Skills
- Minimum of seven years of full contract and subcontract lifecycle management, negotiation, and proposal development experience
- In-depth knowledge of the FAR and DFAR supplements
- Must have experience with complex contracting and negotiations, and all contract award types including GWAC (SEWP IV, OASIS+, SeaPort NxG), IDIQs, single-award, CPFF, T&M, LH, and FFP
- Proficiency in Unanet, MS Office Applications (Excel, Word, PowerPoint) and SharePoint
- Familiarity with SAM.gov, FPDS, PIEE/WAWF, CPARS, GovConnect / GSA FAS systems, DoD SAFE, and other federal procurement systems
- Experience preparing and submitting ISR and SSR reports in the government's electronic Subcontracting Reporting System (eSRS) is a plus
- Assist with compliance related to GSA Schedules and monthly sales reporting
- Perform close-out process as required
- Possess interpersonal skills to communicate effectively, have a collaboration mindset, have excellent organizational skills with attention to detail, and demonstrated ability to build strong relationships with vendors and internal stakeholders
- Ability to coordinate and prioritize multiple projects in a fast-paced environment
- Ability to work independently with minimal supervision
- Ability to obtain a DOD security clearance, if required
- Must be a U.S. citizen with no dual citizenship
- Bachelor's degree in business administration or related field (*10 years' contract administration experience may be considered in lieu of degree)
- Certified Contract Management Associate (CCMA) or equivalent certification is preferred
- Knowledge of Cost Accounting Standards (CAS) is a plus
- Knowledge of Mentor-Protégé Joint Ventures is a plus
- Experience with mergers, acquisitions, contract novation, and SBA size recertification
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