Note: The job is a remote job and is open to candidates in USA. Quintessence Consulting is a Fractional CFO firm supporting SaaS, technology, and growth-stage companies. The Senior Bookkeeper / Accounting Operator will own bookkeeping and monthly close across multiple client environments, remediate accounting processes, and maintain accurate financial operations. The role also coordinates with clients and supports financial reporting, revenue recognition, reconciliations, and internal bookkeeping.
Responsibilities
- Rebuilding a chart of accounts so the P&L actually tells you how the business is performing
- Documenting revenue recognition - how it works today, where it breaks, and what it should be under ASC 606
- Standing up a close process where none exists: checklist, calendar, reconciliation standards, review points
- Auditing the systems - QBO, the billing platform, expense tools, payroll — and fixing where they disagree
- Untangling historical periods so prior-year comparatives can be trusted
- Writing the documentation so the process survives without you in the room
- Monthly close across multiple client QBO environments - reconciliations, accruals, prepaids, deferred revenue, fixed assets
- AP, AR, and collections follow-up - including flagging aging issues before they become cash problems
- Deferred revenue schedules that tie billings to recognized revenue and hold up to scrutiny
- Clean, on-time financial packages that feed forecasts, board decks, and lender reporting
- Direct coordination with founders, operators, and finance teams
- Monthly bookkeeping for our own business and real estate entities
- Keep our own books as clean as the ones we hand to clients
- Clean up and stabilize our internal books
- Reconcile accounts and normalize the chart of accounts
- Document the recurring workflows you inherit
- Tell us what should be automated
- Take full ownership of one client accounting environment
- Run monthly close independently, start to finish
- Coordinate directly with that client's team
- Deliver the financial package on schedule, without reminders
- Support multiple active clients independently
- Lead the accounting workstream on a new engagement from day one
- Surface issues before they escalate to the CFO
- Leave every environment better documented than you found it
Skills
- • 5+ years of hands-on accounting or accounting operations experience
- • Deep QuickBooks Online proficiency - not just navigating it, but configuring it
- • Real ownership of a monthly close - you have run one, not just contributed to one
- • Multi-entity or multi-client experience - you can context-switch without losing accuracy
- • Accrual accounting fluency - including deferred revenue and prepaid schedules
- • Cleanup experience - you have walked into messy books and made them right
- • Strong written and spoken English - you will be client-facing
- • Self-direction - you create momentum without constant input
- QBO is required
- • Hourly 1099 contractor role
- • 20–40 hours/month to start, expanding as the client base grows
- • Fully remote - set your own hours around close deadlines and client calls
- • SaaS or subscription business accounting - you understand MRR/ARR, deferred revenue, and why they do not match
- • ASC 606 experience building revenue recognition schedules from actual contracts
- • Startup or growth-stage environments where process did not exist yet
- • Prior work with a fractional CFO firm or outsourced accounting practice
- • Using AI or automation to speed up recurring accounting work
- • Real estate bookkeeping
Benefits
- Fully remote - set your own hours around close deadlines and client calls
- For the right person, there is room for this to grow substantially as our client base does.
Company Overview