Note: The job is a remote job and is open to candidates in USA. HR Prospect is seeking a Senior Benefits Analyst to provide support with the administration of retirement and health welfare employee benefit programs. This role involves overseeing work accuracy, delivering customer service, and collaborating with other HR units to ensure effective benefits administration.
Responsibilities
- Assists the Benefits Manager by working to ensure through the completion of assigned duties and responsibilities that all benefit plans which includes daily processes are administered in an effective, consistent and compliant manner
- Analyzes daily PeopleSoft BenAdmin report; thinks strategically on how benefits data and the system interacts which includes researching benefit. administration system discrepancies and working collaboratively with other HR units, including Data Units/Payroll and IT to find effective resolutions
- Serves as a resource for Benefits associates, HR team members, employees, other departments, retirees, dependents, and service providers with whom we partner on queries related to benefits to achieve resolution of issues; answers and interprets policies and procedures as needed
- Assists in the development of materials and delivery of activities designed to educate, engage and inform employees about their benefits. This includes new employee orientation, annual open enrollment, maintenance of web content, and other communication efforts as needed
- Provides suggestions for continued improvement and opportunities for employees benefits education
- Creates and maintains reports, performs data audits and analysis, reconciles payment and contribution discrepancies as required to support the benefit plans which includes but not limited to monthly reconciliation of FRS retiree benefits payments for submission to Business Affairs
- Assists in the preparation of government filings, plan audits, or other tax-reporting requirements such as the Affordable Care Act (ACA) or Florida Retirement System (FRS)
- Produces internal online surveys as requested, analyses and produces summary of results
- Participates in external benefits surveys as assigned
- Coordinates benefits workshops for College employees; and may lead discussions surrounding benefits which includes but not limited to retirement education and leaves of various types such as the Family and Medical Leave Act (FMLA)
- Conducts individual employee retirement appointments, prepares file documentation with necessary benefits & leave payout calculations, meets with employee to discuss documents, and enters Retirement benefits data
- Works with the payroll department to resolve issues involving Leave payouts for retirees
- Conducts audits of retirement benefit files
- Leads in handling annual benefit processes such as employees and retirees annual open enrollment and performs annual enrollment upload to FRS system
- Conducts Benefit plan monthly enrollment analysis and specific analysis after the annual open enrollment
- Holds orientations for new employees to explain benefits and works to ensure through collaboration with benefits associates that new hire orientation materials are up to date
- Ensures the accurate completion of benefits enrollment through self-service in HR system
- Receives automatic system email notifications of marital status changes and follows up with employee to obtain necessary documentation
- Keeps abreast of trends and legal issues by participating in activities such as educational opportunities, reading professional publications, attending benefits related workshops and seminars; and recommending changes as appropriate
- May assist the Benefits Manager with implementation of new benefit plans, systems, processes, vendors, and acquisitions; and may participate on College evaluation process committee
- May assist in the tracking and analysis of claim and premium data
- Assists the department with meeting goals that support the division and the Colleges strategic plan
Skills
- Masters degree and two (2) years of experience in Human Resources/Benefits; or Bachelors degree and six (6) years of experience in Benefits (Human Resources)
- All degrees must be from a regionally accredited institution
- Knowledge and understanding of College organization, goals and objectives, and policies and procedures
- Knowledge of the Colleges benefits program design, costs and eligibility requirements
- Knowledge of business principles and practices, as well as knowledge of general office practices and record keeping
- Knowledge of principles of personnel management
- Knowledge of all pertinent federal and state regulations, filing and compliance requirements both adopted and pending affecting employee benefit programs, including COBRA, FMLA, ADA, SECTION 125, ACA, Medicare and Social Security
- Knowledge of Microsoft Office software
- Knowledge about spreadsheets, database programs and office automation
- Detail oriented with excellent organizational and communication skills (oral and written)
- Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations
- Ability to write reports, business correspondence, and procedure manuals
- Ability to effectively present information and respond to questions from groups of employees, managers, vendors or the public
- Ability to define problems, collect data, establish facts, and draw valid conclusions
- Ability to promote and maintain effective working relationships with other department employees and benefit plan vendors to resolve employee issues
- Ability to use independent judgment in the performance of complex record keeping functions
- Ability to prepare and keep complex records, accurate reports, and assemble and organize data with proficient time-management skills
- Ability to communicate in a positive and effective manner with students, faculty, and staff in a multi-ethnic/multi-cultural environment along with poise and tact in handling the public
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