Note: The job is a remote job and is open to candidates in USA. UNICEF USA is a nonprofit organization focused on supporting UNICEF’s mission and programs. The Senior Associate, Operations, Foundation Partnerships provides operational support for grants management, partner stewardship, financial and compliance processes, team coordination, research, and cross-functional collaboration to advance fundraising and partnership goals.
Responsibilities
- Ensure timely execution of grant/sub-award agreements and entry/updating of project records in the grants management database while overseeing various systems for managing and tracking key phases in the life cycle of grant-funded programs
- Facilitate the grants management process in coordination with Foundation Partnerships relationship managers and key UNICEF USA departments. These processes include initiating and monitoring due diligence procedures and legal reviews, facilitating pledge and payment recording/documentation and transfer of funds, and updating grant documents. Ensure consistent and streamlined administrative and financial processing and workflow
- Liaise with finance and compliance personnel on legal, procedural and financial issues regarding sub-granting/contracting processes
- Review and prepare initial grant proposal budgets and initial grant financial reporting
- Manage workflows and tracking processes for all grant/sub-grant agreements, invoice/DSA/reimbursements, payment requests, and grant/project/budget revisions
- Maintain and coordinate information surrounding partner activations, events and engagements
- Conduct high-level prospect research and landscape analyses, utilizing a variety of software and tools
- Monitor and communicate foundation sector and partner-specific trends to the Foundation Partnerships team
- Contribute to development of thematic and prospect strategies
- Create partner engagement materials (presentations, concept notes, one-pagers, briefing notes)
- Prepare or collect meeting notes and presentation materials
- Other duties as assigned
- Provide scheduling and calendar support for team-wide events
- Assist with team and partner meeting coordination and preparation
- Maintain team guidance and process documents and periodically audit adherence to these processes
- Maintain and improve the team’s knowledge information systems
- Collaborate with cross-functional teams (i.e. Marketing and Communications, Global Programs, Legal, Grants Management/Finance) to further the success and goals of the Foundation Partnerships team. Act as the Foundation Partnerships team’s main liaison to some of these teams
- Participate in training new staff and provide onboarding support
- Support on administrative tasks, such as note taking, building and preparing analytic reports, designing presentations and reporting out on key internal/external meetings and information-sharing sessions on behalf of the team
- Capture and track impact data and topline narrative points from grant reports
- Coordinate learning sessions, grant close out de-briefs and other learning-focused sessions for Foundation Partnerships, UNICEF USA and UNICEF PFP
- Support overall coordination and collaboration structures across decentralized partnership portfolios as needed
- Proactively identify opportunities to improve team efficiency, systems and processes
- Other duties as assigned
Skills
- A bachelor's degree with three to four years of experience
- Strong organizational skills with attention to detail
- Demonstrated ability managing competing priorities and deadlines from different task owners
- Experience working with program finances and budgets
- Experience utilizing Microsoft Excel, especially the ability to utilize common functions/formulas
- Strong written and oral communication skills
- Ability to learn and adapt as needed
Benefits
- Remote work arrangement
- Training new staff and onboarding support
- Coordinate learning sessions and other learning-focused sessions
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