Note: The job is a remote job and is open to candidates in USA. Motive empowers people who run physical operations with tools that make their work safer, more productive, and more profitable. The Senior Administrative Assistant will provide high-level administrative support to Sales Executives and manage internal and external corporate events, while coordinating calendars, travel, expenses, communications, reports, and confidential information.
Responsibilities
- Provide administrative support to sales executives, including calendar management, travel coordination, and expense reporting
- Prepare reports and sales documents using PowerPoint, Excel, and CRM tools
- Act as a liaison between executives, clients, and internal teams, ensuring smooth communication
- Manage confidential information with discretion and professionalism
- Handle multiple tasks simultaneously
- Plan and execute internal & external sales events, client meetings, and sales offsites
- Ensure seamless execution of events, handling last-minute changes and troubleshooting as needed
Skills
- The ideal candidate will be based in the Central Time Zone within the USA
- * **Experience:** 3+ years as an Senior Administrative Assistant, preferably supporting sales executives or in a fast-paced corporate environment
- * **Education:** Bachelor's degree in Business Administration, Communications, or a related field preferred
- Bilingual fluency in Spanish, with a strong emphasis on written communication, is required
- + Strong organizational and time-management abilities
- + Excellent verbal and written communication skills
- + Proficiency in Google Suite, and CRM software (e.g., Slack, Coupa, Navan)
- + Event planning and project management experience
- + Ability to multitask, prioritize, and work independently with minimal supervision
- + Discretion in handling sensitive business information
- + Ability to travel a few times a year
- The applicant must be authorized to receive and access those commodities and technologies controlled under U.S. Export Administration Regulations. It is Motive's policy to require that employees be authorized to receive access to Motive products and technology
Benefits
- Health care benefits
- Pharmacy care benefits
- Optical care benefits
- Dental care benefits
- Paid time off
- Sick time off
- Short term disability coverage
- Long term disability coverage
- Life insurance
- 401k contribution (all benefits are subject to eligibility requirements)
- Restricted stock units may be included in total compensation for certain roles
Company Overview
Company H1B Sponsorship