Note: The job is a remote job and is open to candidates in USA. Outworx Group is hiring a Seasonal Human Resources Coordinator to support high-volume seasonal hiring and onboarding activities across multiple locations during the snow season. The role coordinates onboarding, employee transactions, personnel records, compliance processes, hiring data, and employee and manager support throughout the seasonal employment lifecycle.
Responsibilities
- Coordinate onboarding activities for seasonal new hires and rehires
- Process employee transactions in ADP Workforce Now and related HR systems
- Review onboarding documentation for completeness and accuracy
- Verify and process Form I-9 employment eligibility documents and E-Verify cases
- Maintain employee personnel files and HR records in accordance with company policies and legal requirements
- Manage hiring pipelines, onboarding trackers, and recruitment-related data
- Assist with employee communication regarding onboarding tasks, payroll setup, tax forms, and benefits eligibility
- Audit employee records to ensure compliance with company standards and federal, state, and local regulations
- Provide administrative support for employee status changes, pay rate changes, transfers, and rehires
- Participate in seasonal staffing meetings and provide updates on hiring and onboarding progress
- Support managers and operational leaders with employee documentation and onboarding inquiries
- Provide onboarding and employee support during evenings, nights, weekends, and holidays as required by business needs
- Maintain confidentiality of employee information and company records
- Other duties needed to help drive our vision, fulfill our mission and abide by our organizational values
Skills
- Strong attention to detail and accuracy
- Excellent organizational and time-management skills
- Ability to handle confidential information with discretion
- Effective verbal and written communication skills
- Strong customer-service mindset when interacting with employees and managers
- Ability to prioritize competing deadlines in a fast-paced seasonal environment
- Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, Teams, and SharePoint
- Ability to work independently while collaborating effectively with team members across multiple locations
- Must be willing and able to work evenings, nights, weekends, and holidays as business needs dictate
- Bilingual in Spanish a plus
- Associate degree in Human Resources, Business Administration, or a related field preferred
- One to three years of HR, recruiting, onboarding, administrative, or customer service experience preferred
- Experience with high-volume hiring or customer service environments preferred
- Experience using HRIS systems, preferably ADP Workforce Now, is preferred
Benefits
- For benefits-eligible associates: medical insurance
- For benefits-eligible associates: dental insurance
- For benefits-eligible associates: vision insurance
- For benefits-eligible associates: a 401(k) plan with company match
- For benefits-eligible associates: basic life insurance
- For benefits-eligible associates: accidental death coverage
- For benefits-eligible associates: short-term disability coverage
- For benefits-eligible associates: long-term disability coverage
- For benefits-eligible associates: additional voluntary products
- Accrued paid time off for eligible associates
- Benefits eligibility depends on whether the position is full-time, part-time, seasonal, or casual, and is determined by applicable local and federal legislation, including ACA and ERISA guidelines.
Company Overview