Note: The job is a remote job and is open to candidates in USA. Fred Hutchinson Cancer Center is an independent, nonprofit organization focused on cancer and infectious diseases. They are seeking a Research Administrator III/IV to collaborate with partners to ensure accurate accounting and financial reporting of sponsored research while adhering to regulations and guidelines.
Responsibilities
- Collaborate with internal and external partners including principal investigators, program, division and Center staff, and sponsor organizations to ensure timely and accurate accounting and financial reporting of sponsored research in compliance with federal and external sponsor regulations and requirements
- Coordinate grant and contract proposals and renewal submissions; draft and process regulatory compliance documentation; prepare and monitor project budgets from pre-award to close-out; advise Principal Investigator(s) and Director(s) of current budget status and projections; ensure adherence to sponsor rules and regulations as well as Fred Hutch policies and guidelines; and interact with administrative personnel and external organizations regarding fiscal and regulatory aspects of the projects/program
- Manage grants, contracts and research agreements awarded by a variety of funders including Federal agencies, private foundations and industry sponsors in close collaboration with Principal Investigators (PIs) and program leadership
- Ensure compliance with sponsor-specific reporting requirements, including tracking deadlines for progress reports, quarterly/annual financial reports and project closeouts
- Plan for all competing and non-competing reports and renewals; establish and monitor budgets and spending, ensuring compliance with sponsor regulations/guidelines
- Proactively communicate about issues or concerns that may impact successful completion of the research
- Prepare regular, relevant and timely reports for PIs and the Research Administration Manager regarding spending, headcount, and future projections
- Monitor program employees’ effort and salary allocation; assist PIs with monthly effort reporting; serve as a liaison with administrative departments within Fred Hutch and at collaborating institutions
- Partner with collaborating organizations on proposals, reporting, and budget management; assist in the preparation and monitoring of Institutional Review Board (IRB) documentation and ensure regulations are followed for Human Subjects, Vertebrate Animals, and Hazardous Materials research
- Participate as an active contributor in Continuous Improvement Projects; serve as a divisional and/or program representative as needed
Skills
- A Bachelor's Degree or 3 years relevant experience
- Minimum of one year experience managing federal and/or non-federal sponsored research
- Advanced proficiency with Microsoft Office/Adobe
- Working knowledge of Excel formulas and functions such as creating formulas and working with Pivot Tables
- Ability to edit SharePoint sites or basic web pages
- Knowledge/prior experience with Enterprise Software Systems
- Ability to source data from systems and generate customized reports
- Efficiently planning, organizing, and prioritizing your work as well as that of others
- Ability to tailor communications to specific audiences
- Ability to navigate complex internal systems and departments
- Basic budgetary knowledge (ability to reconcile, manage, report budget information, etc.)
- Basic knowledge of accounting terminology
- Knowledge of relevant regulatory guidelines such as IRB, IACUC, MUA
- Prior experience or exposure to grant writing/applications
- A Bachelor's Degree or 4 years relevant experience
- Minimum of three years experience managing federal and/or non-federal sponsored research
- Experience creating and executing strategic plans
- The ability to delegate tasks to appropriate resources
- Multi-project grant experience with a wide variety of funding sources
- The ability to analyze and interpret regulations, determine impact, and manage change
- BA in Accounting, Finance, Public Administration
- 3-5 years in pre-award and post-award grants and contract management
- Ability to navigate complex internal systems and departments while exercising sound judgement and discretion
- Proficient with complex budget development and use of reporting tools
- Proficient in fiscal and budgetary management
- Advanced skills in Word, Excel (including familiarity with pivot tables), Adobe Acrobat Pro, Outlook, and PowerPoint
- Excellent time management and prioritization skills, with the ability to effectively manage multiple and competing demands
- Demonstrated ability to function independently while exercising skill and informed professional judgment
- Highly organized and detail oriented
Benefits
- Medical/vision
- Dental
- Flexible spending accounts
- Life
- Disability
- Retirement
- Family life support
- Employee assistance program
- Onsite health clinic
- Tuition reimbursement
- Paid vacation (12-22 days per year)
- Paid sick leave (12-25 days per year)
- Paid holidays (13 days per year)
- Paid parental leave (up to 4 weeks)
Company Overview