Note: The job is a remote job and is open to candidates in USA. Alera Group is an independent insurance and financial services firm. The Producer Recruiting Operations Coordinator will support the Talent Acquisition team by managing recruiting pipelines, coordinating interviews and candidate communications, maintaining recruiting records and data, supporting onboarding, and preparing pipeline reports.
Responsibilities
- Coordinate and maintain the Producer Recruiting pipeline, keeping candidate stages, statuses, documentation, and recruiting data accurate and up to date
- Coordinate interviews across multiple stakeholders and time zones and prepare candidate materials for recruiting meetings and discussions
- Support candidate communication throughout the recruiting process, including scheduling follow-ups, providing requested information, and proactively keeping candidates engaged
- Maintain candidate documentation, assessments, onboarding checklists, and other recruiting records
- Support onboarding coordination, including 90-day activity plans and coordination with Technology and local office teams for new-hire setup and access
- Track recruiting activity and sourcing channel performance and support recurring pipeline reporting for leadership
- Partner closely with recruiters, business leaders, and other internal teams to keep recruiting activities organized, timely, and moving forward
Skills
- High school diploma or equivalent required
- Strong organizational skills with the ability to manage multiple candidates, deadlines, and priorities simultaneously
- Excellent written and verbal communication skills
- Strong attention to detail and commitment to data accuracy
- Proficiency with Microsoft Office and experience working with an applicant tracking system (ATS)
- Ability and willingness to learn and leverage new technology and AI tools
- A project-management mindset with the initiative to track deadlines, follow up, and keep work moving without needing constant direction
- Ability to work with confidential information professionally and discreetly
- Associate's or Bachelor's degree preferred
- Previous experience in recruiting, HR, administrative support, recruiting coordination, or a related role preferred
Benefits
- Bonus eligibility
- Comprehensive medical, dental, vision, life, and disability insurance
- 401(k) with company-sponsored benefits
- Generous paid time off and company holidays
- Professional development through Alera Group Academy
- Opportunity to grow your career within one of the nation's leading independent insurance and financial services firms
Company Overview