Note: The job is a remote job and is open to candidates in USA. The Ward Law Group is a law firm that invests in its people and supports clients during difficult times. The Talent Acquisition Coordinator will support high-volume recruiting operations, improve candidate processing speed, maintain recruiting momentum, and ensure timely movement through the hiring pipeline. The role includes candidate screening, interview coordination, applicant tracking, candidate communication, and operational support for recruiting management.
Responsibilities
- Process high volumes of applicants, with emphasis on late-week and after-hours submissions
- Conduct resume screening and initial qualification checks based on minimum role criteria
- Advance qualified candidates and disposition unqualified applicants promptly in accordance with hiring guidelines
- Maintain an efficient recruiting pipeline by moving candidates through each stage of the hiring process in a timely manner
- Prepare candidate summaries and support documentation for recruiter review for the following working day
- Ensure accurate and organized tracking of candidate progress within the Applicant Tracking System (SmartRecruiters)
- Communicate professionally with candidates via email, phone, and SMS throughout the hiring process, ensuring timely updates and positive candidate experience
- Coordinate and schedule interviews across recruiting teams, with a goal of scheduling within one business day whenever possible
- Assist with general recruiting efforts across multiple roles as needed
- Provide operational support to the Recruiting Manager to improve daily workflow efficiency
Skills
- * Fluent in both English and Spanish, with the ability to communicate professionally with candidates, hiring managers, and internal stakeholders in both languages
- * Experience in high-volume recruiting, recruiting coordination, or recruiting operations support
- * Strong ability to screen candidates against minimum qualifications quickly and accurately
- * Highly organized with strong attention to detail
- * Ability to work in a fast-paced, deadline-driven environment
- * Strong communication, scheduling, and coordination skills
- * Ability to work independently in a remote environment
- * Comfortable working Wednesday–Sunday, 5:00 PM – 2:00 AM schedule, Eastern Time (ET)
- * Previous experience supporting U.S.-based recruiting
- * Experience in high-volume recruiting, recruiting coordination, or talent acquisition operations
- * Experience in using an Applicant Tracking System (ATS), preferably SmartRecruiters
- * Experience communicating with candidates via email, phone, and SMS throughout the hiring process
- * Experience coordinating and scheduling interviews across multiple hiring teams
- * Ability to effectively screen resumes and assess candidates against minimum qualifications
- * Experience working in a fast-paced, metric-driven recruiting environment
- * Ability to manage multiple priorities while maintaining accuracy and attention to detail
- * Previous experience working remotely with minimal supervision
- * Bilingual proficiency in English and Spanish is strongly preferred
Benefits
- Fully remote role
Company Overview