Note: The job is a remote job and is open to candidates in USA. Victaulic is a global leader in mechanical pipe joining innovations, producing solutions used across various industries. They are seeking a Quality Assurance Administrator to maintain and support the Quality Management System, ensure compliance with industry standards, and manage quality training and documentation processes.
Responsibilities
- Maintain and support the company’s Quality Management System (QMS)
- Administer document control processes including creation, revision, approval, distribution, and archival of quality documents
- Ensure all controlled documents, procedures, work instructions, and forms are current and properly maintained
- Monitor document revision status and ensure obsolete documents are removed from circulation
- Support system administration activities within quality management software platforms (e.g., ZenQMS or equivalent systems)
- Ensure compliance with company quality policies, procedures, customer requirements, and applicable industry standards
- Assist with maintaining compliance with ISO standards, customer specifications, and regulatory requirements as applicable
- Support internal and external audits by preparing documentation, records, and audit materials
- Track audit findings, corrective actions, and follow-up activities to ensure timely closure
- Maintain quality records in accordance with retention requirements and company standards
- Assist with tracking and administration of corrective and preventive action activities
- Monitor CAPA timelines and ensure required documentation is completed accurately and on time
- Support root cause investigations related to quality issues, nonconformances, customer complaints, and audit findings
- Maintain records related to nonconforming material and corrective action activities
- Maintain employee quality training records and training matrices
- Coordinate required quality and compliance training activities
- Ensure employees complete required training within established timelines
- Assist with onboarding and training documentation related to quality procedures and systems
- Complete and maintain quality records, reports, and documentation accurately and timely
- Prepare quality metrics, KPI reports, audit summaries, and compliance reports for leadership review
- Maintain inspection records, calibration records, customer quality documentation, and other quality-related files
- Support data collection and reporting activities related to quality performance indicators
- Collaborate with manufacturing, engineering, warehouse, and operations teams to support quality objectives
- Assist with investigations related to product quality, process deviations, and customer concerns
- Support continuous improvement initiatives focused on quality, compliance, efficiency, and process standardization
- Participate in quality meetings, safety meetings, and operational review discussions as required
- Assist employees with clock-in/clock-out issues
- Review and maintain time records
- Coordinate with HR/payroll on discrepancies
- Guide employees on timekeeping procedures
- Ensure compliance with all company safety policies and OSHA requirements
- Maintain clean and organized work areas in accordance with company standards
- Participate in required safety training and meetings
- Promote safe work practices and adherence to operational procedures
Skills
- Associate degree or bachelor's degree in Quality Management, Business Administration, Manufacturing, or related field
- 2–5 years of experience in quality assurance, document control, compliance, or manufacturing administration
- Experience working within a Quality Management System (QMS) environment
- Knowledge of ISO standards, quality systems, CAPA processes, and document control procedures
- Experience using quality management software systems such as ZenQMS or similar platforms
- Strong organizational, communication, analytical, and administrative skills
- Proficiency in Microsoft Office applications including Excel, Word, and PowerPoint
- Ability to manage multiple priorities in a fast-paced manufacturing or industrial environment
- Ability to sit, stand, and move throughout office and manufacturing environments as needed
- Ability to occasionally lift and/or move files, boxes, or materials up to 25 pounds
- Ability to work on a computer for extended periods
- Strong organizational and time management skills
- Strong communication and customer service skills
- High attention to detail and data accuracy
- Problem-solving mindset with a sense of urgency
- Experience working within a Quality Management System (QMS) environment
- Knowledge of ISO standards, quality systems, CAPA processes, and document control procedures
- Experience using quality management software systems such as ZenQMS or similar platforms
Company Overview
Company H1B Sponsorship