Note: The job is a remote job and is open to candidates in USA. ArcheSys Inc is a technology firm specializing in innovative digital solutions and services for clients across various industries. The Proposal Writer Analyst will analyze public-sector procurement data, evaluate bid opportunities, and manage the full proposal lifecycle using market intelligence and generative AI tools. The role also involves technical writing, stakeholder coordination, compliance verification, and capture pipeline support.
Responsibilities
- Monitor, identify, and qualify public sector opportunities across federal and state procurement portals (e.g., SAM.gov, e-Buy, GovWin IQ, Highergov, FPDS)
- Mine Federal Procurement Data System (FPDS) and agency forecast data to analyze historical spending trends, incumbent contract values, task order burn rates, and pricing benchmarks
- Conduct competitive landscape assessments, evaluating potential prime contractors, subcontractors, small business set-asides, and teaming partners
- Synthesize market data, customer acquisition history, and internal capability alignment into clear, data-backed Bid/No Bid gate reviews and executive briefings
- Create and maintain capture artifacts, including customer pain-point matrices, SWOT analyses, win-theme scorecards, and competitive positioning decks
- Lead and manage the end-to-end proposal development process for assigned bids, strictly adhering to all solicitation instructions, compliance rules, and delivery deadlines
- Utilize AI tools and automated parsers to rapidly extract requirements from RFPs, RFIs, and RFQs, generating accurate compliance matrices and cross-reference sheets
- Facilitate kickoff sessions, manage color team review cycles (Pink, Red, Gold), and track milestones across capture and delivery teams
- Organize and curate ArcheSys’s central content library and boilerplate repository, applying AI indexing and semantic search to quickly surface high-scoring past performance and technical narratives
- Serve as a primary writer, synthesizing SME inputs, capture win themes, and architectural briefs into persuasive narratives using LLMs—maintaining authentic tone, clarity, and strict federal compliance
- Partner closely with Subject Matter Experts (SMEs); leverage AI transcription and summarization tools to capture engineering interviews and convert them into proposal-ready drafts
- Conduct rigorous human-in-the-loop editing to fact-check drafts, eliminate AI hallucinations, verify technical accuracy, and ensure 100% compliance with Section L & M instructions
- Assist the Contracts team with NDAs, Teaming Agreements (TAs), and subcontract compliance records
- Maintain CRM and capture pipeline dashboards, keeping executive leadership informed on probability-of-win and milestone statuses
- Develop external marketing collateral, such as tailored capability statements and solution briefs, utilizing capture data insights and AI-assisted drafting workflows
- Work collaboratively with different departments to ensure seamless integration of technologies and solutions
- Organize problem-solving sessions to tackle complex challenges and encourage innovation
Skills
- * **Education:** Bachelor's degree in Business Administration, Data Analytics, Communications, English, Marketing, Information Technology, or a related field (or equivalent practical experience)
- * **Experience:** Minimum of **2+ years of experience** in federal/state proposal coordination, technical writing, or capture support
- * **Capture Data Proficiency:** Demonstrated experience navigating and pulling data from federal procurement sources and intelligence tools (e.g., SAM.gov, FPDS, GovWin IQ, USAspending.gov, or BGOV)
- * **AI Fluency:** Hands-on experience using generative AI tools (e.g., ChatGPT, Claude, Microsoft Copilot, or GovCon-specific platforms) to conduct research, parse solicitations, summarize notes, or draft structured content
- * **Federal Procurement Knowledge:** Solid understanding of Federal Acquisition Regulations (FAR/DFARS), standard procurement lifecycle phases, and contract types (FFP, T&M, Cost-Plus)
- * **Certification:** Active **APMP Foundation Level Certification** (or higher)
- * **Analytical & Communication Skills:** Proven ability to translate raw procurement data and complex technical concepts into clear executive summaries and compliant proposal sections
- * Analytical Thinker: Comfortable working with data, numbers, and historical contract trends to guide strategic decisions
- * Tech-Forward & Resourceful: Eager to experiment with AI prompts and automation to streamline repetitive tasks and elevate submission quality
- * Detail-Oriented & Compliant: Relentless about compliance, verifying data points, and meeting tight deadlines without sacrificing quality
- * All work must be conducted within the United States (excluding U.S. territories)
- * Must be legally authorized to work in the U.S. without sponsorship
- * Ability to obtain and maintain a Public Trust or government security clearance as required by federal client engagements
- * Experience using enterprise GovCon capture and proposal acceleration platforms (e.g., GovDash, Highergov, etc.)
- * Familiarity with data analysis and visualization tools (e.g., advanced Excel, Power BI, or CRM pipeline reporting)
- * Experience with Shipley or equivalent capture and proposal management methodologies
- * Background supporting proposals within IT, enterprise cloud, cybersecurity, or systems modernizations for public sector clients
Benefits
- Health, dental, and vision insurance reimbursement plan
- A retirement plan
- Generous paid time off
- Opportunity to work with a talented team of professionals on exciting and innovative projects
- Flexible work arrangements, including remote work options
- Continuous learning and development opportunities, including access to training resources and professional development programs
- A collaborative, inclusive work environment that values diversity and encourages growth
Company Overview