Note: The job is a remote job and is open to candidates in USA. The employer is a staffing agency recruiting on behalf of a growing family-owned property management and real estate business. The Property Management & Bookkeeping Administrator will support property management, bookkeeping, leasing administration, tenant communication, financial records, and operational workflows across the property management, real estate, and construction businesses.
Responsibilities
- Respond to tenant enquiries via email, text, and phone in a professional and timely manner
- Coordinate tenant communication throughout the leasing lifecycle, including move-in and move-out communications
- Manage leasing enquiries, applications, appointment scheduling, and lease preparation
- Monitor overdue rent notices and assist with rent collection communications
- Coordinate maintenance requests, triage issues, and liaise with on-site maintenance teams
- Maintain accurate property records within the property management system
- Manage day-to-day bookkeeping using QuickBooks
- Process invoices and maintain accurate financial records
- Track receipts and organize supporting documentation
- Assist with payroll administration and expense tracking
- Support transaction coordination and financial reporting across multiple businesses
- Reconcile transactions and maintain organized accounting records
- Manage shared inboxes and respond to administrative enquiries
- Coordinate appointments and maintain organized calendars where required
- Prepare documents and maintain digital filing systems
- Assist with general administrative support across the property management, real estate, and construction businesses
- Learn and maintain records within the company's property management software
Skills
- Previous experience in bookkeeping or accounting administration
- Strong working knowledge of QuickBooks
- Excellent organizational skills and exceptional attention to detail
- Experience managing invoices, receipts, and financial records
- Strong written and verbal English communication skills
- Ability to manage multiple priorities across several businesses
- Comfortable learning new software and working independently in a remote environment
- Previous experience in property management or real estate administration
- Experience using AppFolio or similar property management software
- Familiarity with leasing administration and tenant communication
- Basic payroll administration experience
- Spanish Language Skills Are An Advantage But Not Essential
Benefits
- 100% REMOTE
- $50 birthday bonus
- $200 testimonial bonus
- NO TRACKER. NO PROBLEM
Company Overview