Note: The job is a remote job and is open to candidates in USA. The client is a Fortune 500 financial and payments technology company focused on innovation, scale, and service. The HR Transformation Project Coordinator will support HR transformation initiatives by maintaining project plans and documentation, coordinating meetings and stakeholders, tracking milestones and risks, and preparing project communications and reporting.
Responsibilities
- Create and maintain project plans
- Coordinate meetings and follow-up activities
- Communicate with stakeholders across multiple teams
- Track deliverables and project milestones
- Assist with presentation and deck development
- Keep projects organized and moving forward
- Provide structure and organization to ongoing initiatives
- Support the planning, coordination, and execution of HR transformation initiatives and strategic projects
- Develop and maintain project plans, timelines, milestone trackers, and status reports
- Monitor project deliverables, risks, dependencies, and action items to ensure projects stay on track
- Escalate potential project delays, risks, or resource constraints to project leadership
- Coordinate project activities across multiple HR functions and business stakeholders
- Organize and facilitate project governance activities, including steering committees, working sessions, and project team meetings
- Prepare agendas, presentation materials, meeting notes, and action item logs
- Track decisions and ensure follow-up activities are completed by accountable stakeholders
- Create and maintain project documentation, including project charters, communication plans, meeting materials, decision logs, and implementation plans
- Ensure documentation is organized, current, and accessible to stakeholders
- Produce regular project status updates and executive-ready reporting materials
- Facilitate communication across workstreams to ensure alignment and transparency
- Assist in gathering stakeholder feedback and tracking project-related concerns
- Contribute to lessons learned reviews and post-implementation assessments
Skills
- Must be organized, proactive, and able to stay on task with minimal supervision
- Ability to provide structure and organization to projects and effectively utilize project management tools
- Strong communication skills and willingness to proactively reach out, schedule meetings, and coordinate across teams
- Experience creating and supporting presentations, including developing the framework and structure of project decks
- Knowledge of project management principles, methodologies, and best practices
- Strong organizational and time management skills
- Experience managing multiple priorities simultaneously
- Excellent written and verbal communication skills
- Strong meeting facilitation, documentation, and follow-up capabilities
- Ability to analyze information and translate it into actionable plans
- Proficiency with Microsoft Office (PowerPoint, Excel, Word, Teams, Outlook)
- High attention to detail
- Strong accountability and follow-through
- Collaborative and relationship-oriented
- Proactive problem solver
- Adaptable and comfortable working through ambiguity
- Ability to influence without direct authority
- Bachelor's degree in Business Administration, Human Resources, Project Management, Organizational Development, or a related field
- 1 to 3 years of project coordination, project management, PMO, operations, HR, or related experience
- Remote
- Candidate should be comfortable working closely with team members in the United Kingdom
- Flexibility in schedule may occasionally be required
- Strong coordinator with emerging project management capabilities
- Self-starter who is proactive and comfortable driving communication
- Able to manage multiple tasks and priorities effectively
- Strong follow-through and organizational skills
- Comfortable working in a fast-paced, collaborative environment
- 2-4 years of Project Coordination or Project Management experience
- Experience working with HR-related projects is a plus
- Strong Microsoft Office skills
- Experience working in Teams and Shared Channels
- Understanding of HR functions, processes, and operating models
- Exposure to organizational design, change management, HR technology, or business transformation initiatives
- Experience supporting complex, cross-functional projects within a matrixed organization
- Familiarity with HR systems such as Workday is a plus
- Experience supporting HR, organizational change, or transformation initiatives
- Experience within a global or matrixed organization preferred
- Experience supporting HR, organizational change, operating model redesign, or business transformation initiatives is preferred
- EST time zone preferred
Benefits
- 100% Remote
Company Overview