Note: The job is a remote job and is open to candidates in USA. SPECTRAFORCE is seeking a Project Manager to support the Enablement AI Experience Team. The role will lead project portfolio operations, resource and capacity planning, Jira workflow optimization, operational reporting, and process improvement across multidisciplinary non-software teams.
Responsibilities
- You will oversee project intake, prioritization, resource planning, capacity management, demand forecasting, and portfolio reporting to ensure work progresses efficiently from request through delivery. As the operational lead for the team's Jira environment, you will develop scalable workflows, dashboards, automations, and reporting frameworks that provide leaders with clear visibility into project demand, workload distribution, resource utilization, delivery performance, and future capacity needs. Your work will enable informed decisions around prioritization, staffing, and strategic investments
- You will partner with team members across multiple disciplines to translate business priorities into actionable plans, balance competing demands, identify risks and dependencies, and establish practical ways of working that support both execution and transparency
- Manage a diverse portfolio of creative, operational, facilities, communications, events, onboarding, OCM, employee experience, and AI adoption workstreams while aligning priorities to business objectives
- Develop and maintain workload tracking, capacity planning, demand forecasting, executive dashboards, and operational reporting that help leadership assess team utilization, project demand, delivery performance, resource constraints, and future staffing needs
- Identify inefficiencies, streamline workflows, establish governance processes, and drive continuous improvement initiatives that increase productivity, predictability, and overall team effectiveness
- Effectively partner with colleagues across varied disciplines and work styles, facilitate planning discussions, manage competing priorities, communicate project status, and ensure Jira-enabled workflows are practical, usable, and aligned to how the team actually operates
- Design, implement, and manage Jira workflows, automations, dashboards, intake processes, and reporting structures that improve operational efficiency, visibility, and accountability for non-software teams
Skills
- • Bachelor's degree in Business, Communications, Project Management, Operations Management, Marketing, Organizational Effectiveness, or a related discipline
- • 7-10 years of experience in Project Management, Creative Operations, PMO, Workflow Management, Portfolio Management, or Program Management
- • Proven experience supporting cross-functional teams and managing complex project portfolios
- Experience supporting multidisciplinary non-software teams, such as communications, creative services, facilities planning, event operations, onboarding programs, employee experience, OCM, learning and development, marketing, or talent engagement organizations
- Experience implementing Jira Service Management, intake management, or resource planning frameworks
- Experience developing workload analytics, demand planning, workforce planning, utilization tracking, or operational analytics frameworks
- Experience supporting AI adoption, employee enablement, digital transformation, or technology adoption programs
- Pharmaceutical industry experience
- • PMP certification preferred
- Lean Six Sigma, Agile, PMP, or Change Management certifications
Benefits
- Remote for exceptional candidate
- Ideally Hybrid — 3 days on-site (Tue, Wed, Thurs)
Company Overview
Company H1B Sponsorship