Note: The job is a remote job and is open to candidates in USA. Medasource is seeking a Project Manager to support an Acquisition Transition Team coordinating post-acquisition integration activities across multiple active acquisitions. The role manages project tracking, SharePoint administration, document governance, meetings, communications, stakeholder follow-up, and integration program support.
Responsibilities
- Build, configure, and maintain SharePoint sites and subsites for newly acquired companies
- Administer SharePoint permissions, access requests, external access, and collaboration areas
- Develop and maintain integration document libraries, templates, folder structures, and access restrictions
- Organize acquisition documentation, trackers, meeting materials, and reference information
- Support eArchiving of Virtual Data Rooms (VDRs) and SharePoint content in accordance with document governance requirements
- Coordinate VDR setup, access, and stakeholder requirements
- Ensure SharePoint environments remain organized, current, secure, and accessible
- Partner with IT and support teams to resolve SharePoint access and technical issues
- Establish consistent SharePoint structures and processes across acquisition workstreams
- Coordinate post-acquisition integration activities across multiple active acquisitions
- Support acquisition kickoff meetings, including scheduling, agendas, materials, and stakeholder coordination
- Coordinate development and distribution of Day 1 Guides and other integration materials
- Coordinate Town Hall presentations and supporting materials
- Manage stakeholder surveys, collection, tracking, and follow-up
- Maintain subsidiary/acquisition information and status pages
- Coordinate Social Media Intake Forms and required information from acquired companies
- Track cross-workstream dependencies, gaps, and follow-up activities
- Support Group Manager Updates and consolidation of acquisition information
- Develop and maintain project plans, action-item logs, timelines, dashboards, and trackers
- Track integration milestones, deliverables, decisions, risks, dependencies, and outstanding actions
- Consolidate updates from multiple workstreams and provide visibility into integration progress
- Proactively identify delays, gaps, risks, and dependencies and escalate as appropriate
- Follow up with stakeholders regarding upcoming and overdue deliverables
- Maintain centralized project records and documentation
- Utilize SharePoint, Smartsheet, Microsoft Teams, Excel, PowerPoint , and related collaboration tools
- Schedule and coordinate integration meetings across multiple stakeholder groups
- Develop agendas, pre-reads, and meeting materials
- Facilitate meetings when needed and maintain focus on decisions and next steps
- Capture meeting minutes, decisions, action items, owners, and due dates
- Distribute follow-up communications and maintain centralized meeting records
- Connect stakeholders when decisions or dependencies overlap across workstreams
- Drive action items through completion
- Coordinate Learning Lounge sessions and other integration events
- Support PRISM training scheduling, communications, and participation tracking
- Coordinate Town Halls and stakeholder engagement activities
- Support physical mail management and rerouting for acquired entities
- Assist with special projects and other acquisition integration activities
- Provide day-to-day coordination and administrative support to the ATT
Skills
- Bachelor's degree in Project Management, Business, Life Sciences, Information Systems, or related field
- Experience in project management, PMO, program coordination, or a similar role
- Hands-on SharePoint administration experience, including site builds, permissions, document libraries, subsites, and external access
- Strong experience with meeting coordination, agendas, minutes, and action-item management
- Excellent organizational and prioritization skills
- Strong written and verbal communication skills
- Exceptional attention to detail, particularly around document governance and access controls
- Ability to work independently and proactively with minimal oversight
- Experience working within a cross-functional/matrix organization
- Experience supporting M&A, acquisitions, divestitures, or organizational integrations
- Pharmaceutical, biotech, healthcare, or other regulated-industry experience
- Experience supporting an Acquisition Transition Team, integration office, PMO, or similar organization
- Advanced/expert SharePoint development and administration skills
- Experience with eArchiving, VDRs, document governance, or regulated information management
- Smartsheet experience
- Strong Microsoft 365 experience, including Teams, Excel, and PowerPoint
- Experience coordinating training programs, Town Halls, surveys, or large stakeholder engagement initiatives
Benefits
- Remote or Hybrid per team policy
Company Overview