Note: The job is a remote job and is open to candidates in USA. BGBx is an independent commercial solutions partner serving pharmaceutical and life science companies through consulting and communications. The Project Manager leads medium-complexity projects from inception through execution, managing scope, resources, timelines, budgets, quality, client engagement, and agency processes.
Responsibilities
- Partners with Account to apply experience across program mix, technologies, and promotional channels to deliver innovative solutions, leveraging agency capabilities that address client needs
- Creates and manages project workplans at the program level, partnering with Account to define project requirements and success metrics and Resource Management to develop appropriate staff plans
- Creates risk mitigation plan (when needed) with possible scenarios and solutions for projects based on executional experience as well as specific areas of project uncertainty
- Collaborates with functional department project leads to evolve agency service delivery process and toolset
- Manages execution of work on assigned projects, holding all team members accountable to the delivery of their assigned work, maintaining projects SOPs, and adhering to quality control practices
- Manages and documents work status/hotsheets ensuring that team is tracking appropriately to the workplan
- Proactively tracks resource needs across projects and alerts resource manager of unfulfilled gaps or capacity
- Actively mitigates risk by anticipating potential executional barriers, identifying quality, budget, and timeline impacts, and developing possible solutions with appropriate input and collaboration
- Identifies and documents internal changes in scope or workplan and alerts Account if client follow-up is needed
- Resolves executional issues in partnership with account, ensuring appropriate team communication and escalation as warranted
- Participates in client status/execution meetings as needed to support communication/understanding of executional tasks and processes
- Partners with Account to help problem-solve executional challenges
- Works with Account lead to define team processes, communications plan and rules of engagement, and manages team adherence
- Develops and deploys consistent project documentation including scopes of work, project plans, solution blueprints, project definition plans, contact/status/reports/hotsheets
- Collaborates with department leads to develop, document, and disseminate clear workflow plans and staff assignments to support execution of work
- Employes agency methodology for estimating project hours, fee, and costs and provides solid rationale
- Partners with Account to represent agency financial objectives when communication and negotiating budgets and amendments
- Monitors staffing and expenditures across team to ensure actuals remain in line with estimates, client guidelines, and agency financial performance goals
- Maintains timely and appropriate communication of financial status across assigned projects to Account and supervisor based on agency SOPs
- Collaborates with Account to manage scope changes and financial reconciliations
- Supports fiscal account management with Account leads by providing information and POVs
Skills
- 2+ years of project management experience, preferably in pharmaceutical advertising or medical communications
- Expertise in managing project budgets, timelines, and resources
- Demonstrates the ability to successfully onboard and train others in the Associate Level
- Excellent verbal and written communication skills
- Excellent organizational and time management skills
- Ability to “think on your feet” and resolve issues quickly with little to no direction from supervisors; makes good judgments and renders solid decisions
- High attention to detail and a commitment to delivering quality results
- Adaptability and ability to manage multiple priorities
- Demonstrates the ability to successfully onboard and train others in the Associate level
Benefits
- Health care insurance
- Retirement plans
- Generous paid time off and holidays
- Wellness benefits
- Life insurance
- Learning and development opportunities
- Other resources that support our employees throughout their careers
- Additional benefits may be available based on your location.
Company Overview
Company H1B Sponsorship