Note: The job is a remote job and is open to candidates in USA. FHI 360 is an organization implementing global health programs, and it is seeking a Program Officer II, Management & Operations to support a USG-funded global health project. The role provides project management, operations, administrative, compliance, coordination, subcontractor, financial review, onboarding, and document-tracking support for the global operations team.
Responsibilities
- Provides support to global project management, prepared presentations, and supports meetings
- Coordinates routine project meetings and webinars (sending out invitations, collaboratively developing agendas and collecting presentations)
- May draft sub-award packages and reviews sub-award package and provides comments before submission for approval
- Supports processing of payments for HQ-paid subawards and purchase orders
- Liaises with subcontractors and vendors; facilitates partner/sub-award communication related to task completion and planning
- Prepares and submits monthly FFATA reports to Contract Management Services on behalf of the project
- Reviews expense reports and invoices prior to management approval
- Reviews purchase orders in the finance system of record (headquarters' (HQ) only)
- Coordinates the provision of technical, strategic information and management support to established programs, e.g. managing employee and consultant hiring process including recruitment, interviewing, and development of scopes of work and RFA/RFQ/RFPs
- Serves as the project’s HQ “onboarding champion” providing onboarding coordination and orientation for new HQ staff
- Maintains and updates project tracking sheets for contractual deliverables, as well as maintains project files, as applicable. Assists in ensuring document management site is used appropriately by project team
- May serve as a mentor to other team members
Skills
- Full understanding of project/project management concepts and practices
- Basic knowledge of global health programming
- Task level knowledge
- Working knowledge of concepts, practices, and procedures with project design
- Excellent oral and written communication skills
- Strong and demonstrated project/project management skills
- Ability to problem solve and implement corrective action as needed
- Ability to prepare reports and provide information to management in a timely matter
- Articulate, professional, and able to communicate in a clear, positive fashion with funder and staff
- Bachelor's Degree or its International Equivalent
- Communication and Social Marketing, Economic Development, Education, Health, Nutrition, Research, Technology and Youth or a Related Fields
- 4+ years of relevant experience with projects management principles and practices
- Prior work experience in a non-governmental organization (NGO), government agency, or private organization
- English fluency required
- Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard
- Ability to sit and stand for extended periods of time
- Ability to lift/move up to 5 lbs
- None
- Project management certification preferred
- International or Domestic (US) Program Development or Program management preferred
- Prior work on USG-funded projects preferred
- Fluency in a second language (e.g., French, Spanish, Portuguese, Arabic, Russian, etc.) an added advantage
Benefits
- FHI 360 contributes 7% of monthly base pay to a money purchase pension plan account.
- All US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year.
- All US based staff working full-time, which is calculated at 40 hours/week, receive 12 sick days per year.
- All US based staff working full-time, which is calculated at 40 hours/week, receive 11 holidays per year.
- Paid time off is reduced pro rata for employees working less than a full-time schedule.
- Professional development
Company Overview
Company H1B Sponsorship