Note: The job is a remote job and is open to candidates in USA. The University of Texas MD Anderson Cancer Center is hiring a Program Manager to support Cancer Center Support Grant (CCSG) administration and extramural research development. The role manages publication compliance, funding and award processes, grant submissions, data administration, operational initiatives, and leadership support.
Responsibilities
- Support management of the institutional publications database through EVAL
- Partner closely with the CCSG Data Scientist responsible for Institutional Publications Management
- Monitor and resolve cancer-related publications that are not compliant with NIH Public Access Policy
- Coordinate manuscript uploads and reviewer approvals within NIHMS
- Educate co-authors and support staff through meetings and screen-sharing sessions on NIHMS submission processes
- Track NIHMS submission stages including deposit, initial approval, conversion, final approval, and PMCID assignment
- Resolve compliance issues involving NIHMS, co-authors, support staff, and missing manuscript files
- Review EVAL publications to verify author and program affiliations
- Generate publication reports from EVAL as requested
- Communicate internal funding opportunities across the organization and facilitate application and award processes
- Solicit CCSG supplement applications and coordinate applicant communications
- Facilitate candidate review processes and support nominee selection
- Notify nominees and coordinate submission requirements
- Generate Click records for CCSG supplement opportunities
- Obtain Cancer Center Director letters of support and required supporting documentation, including biosketches and current and pending support information
- Coordinate with nominee departments to ensure timely submissions
- Track awards and collect progress reports for annual RPPR submissions
- Coordinate external limited submission processes by partnering with the MD Anderson Office of Foundation and Corporate Relations
- Identify faculty reviewers, facilitate reviews, support nominee selection, and participate in process improvement efforts related to changing funding environments
- Generate Click records for annual RPPR and CCSG competitive renewal submissions
- Collect supporting documentation including biosketches, CPOS documentation, and MFTRP certifications
- Utilize ASSIST and eRA Commons to support annual CCSG RPPR and competitive renewal submissions
- Collect and compile annual progress reports for Multi-project Research Program awards
- Support membership data review and data uploads
- Support publication data management activities
- Assist with the transition from EVAL to Research Logix
- Collaborate with program leaders and administrative staff to collect annual programmatic activity information
- Compile annual programmatic activity data for CCSG competitive renewal activities
- Support annual CCSG External Advisory Board meetings
- Assist with administrative process improvement initiatives
- Document standard operating procedures and workflow processes
- Monitor the CCSG inbox and respond to inquiries within assigned areas of responsibility
- Coordinate leadership and committee meetings in collaboration with executive leaders
- Draft and distribute agendas, meeting minutes, and supplemental meeting materials
- Track attendance and follow up on action items
- Schedule large and complex meetings involving institutional leaders across the enterprise
- Prepare and distribute meeting materials on behalf of the Executive Director, CCSG Administration
- Schedule internal team meetings as needed
- Coordinate travel arrangements and reimbursement activities for the Executive Director
- Perform additional duties as assigned
Skills
- Required: Bachelor's Degree
- 5 years Related experience to include three years program management
- 3 years Experience required with Master's degree
- May substitute required education degree with additional years of equivalent experience on a one to one basis
- PhD preferred
- Preferred: Master's Degree
- At least 10 years in providing administrative support to executive/senior leaders of large organizations and meeting coordination
- Project management experience
- Strong organizational skills and demonstrated expertise with computer software
- Ability to process large amounts of information quickly
- Experience working in a team environment
Benefits
- Employer-paid medical coverage starting day one for employees working 30+ hours/week
- Optional group dental, vision, life, AD&D, and disability insurance
- Accruals for PTO and Extended Illness Bank
- Paid holidays, wellness, childcare, and other leave options
- Tuition Assistance Program after six months of service
- Access to extensive wellness, fitness, and employee resource groups
- Defined-benefit pension through the Teachers Retirement System
- Voluntary retirement plans
- Employer-paid life and reduced salary protection programs
- Meaningful opportunities for professional growth through exposure to research administration, federal grant processes, institutional leadership, strategic initiatives, and project management
- Remote work within Texas only
- Educational opportunities
- Individual and team recognition
Company Overview
Company H1B Sponsorship