Note: The job is a remote job and is open to candidates in USA. APV is a mission-driven technology company delivering AI/ML, data, training, and consulting solutions to government organizations. The Program Lead Analyst / Virtual Training Producer coordinates FDA instructional-support and participant programs, manages training platforms and virtual sessions, tracks schedules and deliverables, and supports reporting, communications, course readiness, and stakeholder coordination.
Responsibilities
- Facilitate virtual and in-person training sessions for small and large participant groups
- Support lead facilitators and instructors during training events and workshops
- Manage online training and meeting platforms, including participant access, breakout rooms, polls, chat functions, and engagement tools
- Ensure participants have appropriate training materials, access credentials, and technical support
- Monitor training sessions to maintain a productive learning environment
- Troubleshoot basic technical issues involving virtual learning platforms and participant connectivity
- Coordinate with instructors, program managers, and support staff
- Maintain attendance records, participant communications, and training documentation
- Collect participant feedback and recommend improvements
- Support the PMC Project Manager in coordinating program startup, kickoff and orientation, cohort schedules, course delivery, academic-partner activities, participant support, certification-related activities, and recurring program requirements
- Maintain PMC schedules, action items, decisions, risks, participant and cohort status, attendance information, instructor and course readiness, and other program records needed for effective oversight
- Draft and coordinate PMC participant communications, meeting materials, status-report inputs, schedule updates, and follow-up documentation for Project Manager review and approval
- Coordinate with instructors, the academic partner, the virtual producer function, administrative staff, and other contributors to confirm responsibilities, handoffs, dependencies, and readiness for each PMC milestone and course session
- Support the HFP ORTS Project Manager in coordinating concurrent laboratory-course evaluation, design, development, review, accessibility, delivery-readiness, and closeout activities
- Maintain course work plans, milestones, dependencies, action items, review cycles, and status information within the integrated program schedule; identify emerging delays and prepare recovery options for Project Manager review
- Coordinate inputs and reviews across instructional designers, FDA SMEs, quality and Section 508 personnel, eLearning and multimedia specialists, logistics staff, and other assigned contributors
- Inventory and analyze Government-furnished course materials and related records; identify missing, outdated, inconsistent, or inaccessible information and track requests for resolution
- Support evaluations of laboratory courses against approved FDA requirements, scientific standards, applicable RLTS standards, and the National Curriculum Standard for laboratory professionals
- Draft and coordinate program and course products for review, including report sections, course-development plans, meeting materials, status summaries, decision-support documents, and final-report inputs
- Maintain risks, issues, decisions, actions, review comments, configuration information, deliverable status, and course records; promptly elevate matters that may affect schedule, quality, accessibility, security, budget, or readiness
- Collect, validate, and analyze schedule, workload, deliverable, quality, logistics, and budget-status information and prepare concise reports, trackers, dashboards, and recommendations
- Support per-course budget worksheets, materials-delivery records, and procurement documentation using approved assumptions and supporting records; do not authorize purchases, expenditures, contract changes, or fund reallocations
- Coordinate pre-course readiness and meeting follow-up, including schedules, materials, logistics, decisions, action items, owners, due dates, and required documentation
Skills
- Must be able to obtain a High-Risk Public Trust
- Bachelor's degree from an accredited college or university required
- Minimum 12 years of professional experience in training facilitation, adult learning, workforce development, education, or a related field. Experience conducting virtual training programs and managing online meeting and learning platforms
- Experience conducting and supporting virtual training programs for diverse audiences
- Experience managing online meeting and learning management platforms
- Demonstrated experience facilitating interactive group discussions, workshops, and learning activities
- Demonstrated experience coordinating federal programs, training-development workstreams, or comparable multi-stakeholder projects with concurrent schedules, deliverables, reviews, risks, and dependencies
- Experience supporting a Project Manager with program schedules, participant coordination, communications, meetings, action tracking, documentation, deliverables, and status reporting
- Experience analyzing requirements, source materials, schedules, and performance information and preparing clear plans, reports, trackers, recommendations, and decision-support products
- Experience supporting instructional design, course modernization, quality review, Section 508 accessibility, or technical training programs
- Strong verbal communication and presentation skills
- Ability to engage participants in both virtual and classroom environments
- Proficiency with virtual collaboration and training technologies (e.g., Microsoft Teams, Zoom, WebEx, learning management systems)
- Ability to manage multiple priorities and support concurrent training activities
- Strong organizational, customer service, and problem-solving skills
- Ability to work independently and collaboratively within a project team
- Strong program coordination, business analysis, documentation, and follow-through skills
- Ability to synthesize technical, instructional, schedule, quality, and operational information into concise products for management and Government review
- Ability to coordinate contributors and maintain accountability while respecting established project governance and Government decision authority
- Working knowledge of instructional systems design, course-development lifecycles, quality review, configuration control, and Section 508 accessibility
- Experience supporting federal government training programs
- Knowledge of adult learning principles and instructional delivery methods
- Experience using electronic learning tools, audience engagement platforms, and virtual classroom technologies
- Experience supporting FDA, HFP, OLOAS, ORTS, or another federal scientific, regulatory, laboratory, or workforce-development program
- Experience supporting laboratory or technical course evaluation, modernization, development, or delivery
- Familiarity with RLTS standards, the National Curriculum Standard for laboratory professionals, or comparable competency frameworks
- Experience using project schedules, action and decision logs, risk and issue trackers, dashboards, or similar program-management tools
Benefits
- Remote work arrangement
Company Overview