Note: The job is a remote job and is open to candidates in USA. Prizmah is a network for Jewish day schools across North America that supports schools, leaders, and communities in achieving greater impact. Prizmah is seeking a highly organized Program & Administrative Coordinator to support Leadership Programs through administrative coordination, event planning, financial administration, communications, and participant support.
Responsibilities
- Partner with the Sr. Director DSLTI and other program leaders to coordinate administrative and logistical needs across Leadership Programs
- Coordinate interviews, meetings, and virtual sessions
- Maintain applicant, fellow, alumni, and prospective participant records
- Partner with Prizmah's Marketing team to ensure participant information is accurate across systems
- Create and manage Zoom meetings, WhatsApp groups, and email distribution lists
- Serve as a point of contact for program participants, faculty, and other stakeholders; respond to inquiries and provide follow-up information as needed
- Prepare and send program communications, updates, and reminders
- Help deliver a seamless, welcoming, and engaging experience for program participants
- Process invoices through Bill.com
- Coordinate billing and invoicing with Prizmah's Finance team
- Monitor accounts receivable reports and follow up on outstanding balances as needed
- Coordinate catering, hotel information, room setups, and meeting logistics
- Prepare participant materials, schedules, name badges, and printed resources
- Update presentations and mentor materials
- Order supplies and organize materials before each gathering
- Support the logistical planning that helps each program run smoothly, primarily remotely, with the opportunity to provide in-person support at program gatherings based on availability
- Coordinate reimbursements and collect required documentation
- Maintain accurate program records and materials following each gathering
- Complete post-program administrative tasks and communications
Skills
- Is exceptionally organized and follows through on details
- Anticipates needs and takes initiative
- Manages multiple priorities with flexibility and composure
- Quickly learns and confidently uses new technology and digital tools to support program operations
- Represents Prizmah with professionalism, warmth, and responsiveness in all interactions
- Enjoys creating welcoming, thoughtful experiences for others
- Values collaboration, hospitality, and excellent service
- Is excited to contribute to the future of Jewish day school leadership
- October 18: 12:00 p.m. to 9:00 p.m
- October 19: 7:45 a.m. to 6:00 p.m
- October 20: 7:45 a.m. to 1:00 p.m
- July 5 through July 16 (approximately 7:30 a.m. to 5:00 p.m. daily)
Benefits
- Prizmah will cover approved travel expenses associated with these events.
- Early close on Fridays for Shabbat and on the Erev (eve) of other Jewish holidays.
- Closed for Jewish holidays.
- Flexible hours.
- A work environment that prioritizes building a strong work-place culture. You will be a part of a great team that cares deeply about the work we do and each other.
Company Overview