Note: The job is a remote job and is open to candidates in USA. The Association of International Certified Professional Accountants is transforming the accounting and finance profession through education, resources, and training. The Conference & Event Operations Manager will deliver mid- to large-scale in-person, virtual, and hybrid conferences and events while managing logistics, budgets, technology, venues, vendors, and operational execution.
Responsibilities
- Be the primary operations liaison for assigned conferences and events, partnering with our teams, external vendors, venues, sponsors, and others to ensure operational agreement and successful event delivery
- Create conference event orders and event space layouts, including specialized areas and exhibits, to support a creative, engaging, and cost-effective participant experience
- Collaborate with sales and sponsorship teams on exhibit floor plans, sponsorship fulfillment, onsite logistics, vendor coordination, and related cost management
- Manage meeting logistics, including management of any temporary staff or volunteers
- Partner with the Virtual Events team to deliver a cohesive experience for virtual and in-person attendees
- Stay current on industry trends, latest technology, and event best practices
- Manage annual budgets for assigned conferences, including forecasting, financial tracking, expense management, and identifying opportunities to improve profitability and cost efficiencies
- Reconcile final billing and prepare post-event analysis to support future planning and process improvement
- Collaborate with partners to establish dates and locations for future conferences and manage the venue procurement process
- Conduct site inspections and recommend locations based on program requirements, attendee experience, budget, and operational needs
- Negotiate contracts with hotels, AV providers, temporary agencies, and other vendors to secure favorable terms, minimize organizational risk and liability, and maximize our cost savings
Skills
- Bachelor's degree
- 6+ years relevant conference, tradeshow, or event professional work experience
Benefits
- A hybrid work schedule
- Flexibility to help you achieve a good work-life balance
- Healthcare
- Retirement
- Paid time-off
- Parental leave
- An employee assistance program
- Resources that support your mental health
- Flexible options for you to choose benefits that are right for you, your family and your lifestyle
- Learning opportunities that help you reach your full potential
- Support for your continued development
Company Overview
Company H1B Sponsorship