Note: The job is a remote job and is open to candidates in USA. The company is seeking a Procurement Operations Specialist to provide dedicated transactional procurement support for its Global Supply Chain organization. The role manages high-volume purchase requisitions, purchase orders, contracts, supplier documentation, reporting, compliance, and procurement process improvements in Coupa and SAP while coordinating with cross-functional teams and suppliers.
Responsibilities
- Create, process, and manage purchase requisitions and purchase orders in Coupa and SAP
- Convert approved requisitions into executable purchase orders while ensuring compliance with company purchasing policies
- Process standard direct POs, tooling POs, engineering development orders, prototype orders, and production-related purchasing transactions
- Support purchase contract creation, revisions, scheduling agreements, releases, and amendments
- Monitor open purchase orders and follow up on approvals, receipts, invoicing, and PO closures
- Serve as the primary resource for day-to-day procurement transactions and system activities
- Validate purchasing data accuracy, account assignments, WBS elements, cost centers, pricing, and approval routing
- Assist Global Supply Managers with PO maintenance, change orders, supplier onboarding documentation, and purchasing system requirements
- Support invoice reconciliation and resolution of procurement-related discrepancies
- Work closely with Supply Chain, Engineering, Finance, Manufacturing, and Program Management teams to understand purchasing requirements and execute transactions
- Coordinate with suppliers to obtain required documentation and resolve procurement administrative issues
- Escalate transaction delays, approval bottlenecks, and system issues to appropriate stakeholders
- Maintain procurement records and documentation in accordance with company policies
- Generate reports related to open POs, aging approvals, spending activity, and transaction status
- Ensure adherence to procurement governance, delegation of authority requirements, and purchasing controls
- Support internal and external audit requests related to procurement transactions
- Identify opportunities to improve procurement transaction efficiency and data quality
- Support ongoing system enhancements and process automation initiatives within Coupa and SAP
Skills
- 3+ years of experience in Procurement Operations, Purchasing, Supply Chain Operations, or related fields
- Advanced experience processing purchase requisitions and purchase orders within Coupa
- Advanced experience using SAP for procurement transactions
- Strong understanding of: Purchase Orders (POs) Purchase Requisitions (PRs) Purchase Contracts Scheduling Agreements Invoice Processing Supplier Master Data
- Proven ability to manage high transaction volumes with exceptional accuracy
- Strong proficiency in Microsoft Excel
- Excellent organizational and communication skills
- Ability to work independently with minimal supervision
- Experience in automotive or manufacturing environments
- Familiarity with tooling, prototype, engineering development, and production purchasing activities
- Experience supporting Global Supply Managers, Buyers, or Category Managers
- Knowledge of procurement compliance and approval workflows
- Experience with Coupa implementation or system transition activities
Company Overview