Note: The job is a remote job and is open to candidates in USA. WelbeHealth’s People Program Manager, Payroll leads payroll initiatives and People operational improvements that support workforce growth, organizational effectiveness, and team member experience. The role administers Workday Payroll and Absence Management, strengthens multi-state compliance and payroll controls, and partners across teams to improve processes and develop payroll capabilities.
Responsibilities
- Maintain Workday Payroll and Absence configurations to support compliance and business requirements
- Monitor federal, state, and local payroll regulations and assist with compliance activities
- Conduct payroll audits and reconciliations to ensure data integrity and accurate processing
- Maintain payroll tax configurations for a multi-state workforce
- Serve as a resource for payroll compliance, SOX controls, and regulatory requirements
- Maintain strict confidentiality of payroll and team member information
- Configure, test, and support Workday Payroll and Absence functionality
- Identify and implement system enhancements, updates, and process improvements
- Lead bi-annual Workday Payroll and Absence release testing and documentation
- Troubleshoot complex system issues and coordinate resolutions with vendors and internal stakeholders
- Develop and maintain payroll process documentation and training materials
- Investigate and resolve complex payroll processing, tax, and system-related issues
- Assist with payroll tax reconciliations and quarterly and annual filing activities
- Support year-end payroll processing, adjustments, and statement preparation
- Mentor, train, and develop Payroll Specialists to build Workday Payroll, Absence, Time Tracking (PATT), and compliance expertise
- Serve as a backup for payroll processing and other payroll operations as needed
- Partner with payroll vendors to support system configuration, issue resolution, and process improvements
- Collaborate with HR, Accounting, Finance, and operational leaders on payroll initiatives and inquiries
- Communicate payroll impacts, updates, and recommendations to stakeholders
- Support cross-functional projects involving payroll, absence management, and compliance requirements
- Manage direct reports including hiring, training, supervising, and mentoring
- Lead payroll-related projects and initiatives from planning through implementation
- Monitor performance metrics and recommend improvements to payroll processes and controls
- Identify risks and develop solutions that improve compliance, accuracy, and service delivery
- Support organizational change efforts related to payroll programs, systems, and processes
Skills
- Bachelor's degree in business administration, Organizational Development, People Operations, or a related field required. Professional experience may be substituted in lieu of the degree
- Minimum of five (5) years of progressive Payroll experience working within HR/People departments, including advising leaders and supporting multi-site or complex operating environments
- Minimum of three (3) years of progressive experience leading people programs, projects, or operational initiatives
- In-depth knowledge of payroll regulations, and compliance with multi-state and local payroll processing; Experience in Workday components such as Payroll, Absence Management, Time Tracking and OneSource Virtual (OSV Atmosphere)
- Skilled at managing small projects independently, and identifying opportunities for improvement, driving the continuous enhancement of the payroll and absence processes
- Proven ability to work effectively and build relationships with various teams, departments, and stakeholders
- Demonstrated ability to handle change and manage multiple tasks effectively by prioritizing requests and meeting tight deadlines
- Excellent communication, organizational, and problem-solving skills with strong attention to detail
- Strong working knowledge of MS Office Suite (Excel, Word, PowerPoint) mid-level Excel skills
- Healthcare experience preferred
- SHRM‑CP or SHRM‑SCP, PHR, SPHR or PMP experience is preferred
Benefits
- Medical insurance coverage (Medical, Dental, Vision)
- 17 days of personal time off (PTO)
- 12 holidays observed annually
- 6 sick days
- 401K savings + match
- Bonus
- Remote work
Company Overview