Note: The job is a remote job and is open to candidates in USA. Smart Tech Contracting delivers turnkey building automation and electrical power monitoring solutions for mission-critical data centers. The Payroll Accountant will administer multi-state payroll and maintain payroll compliance, while also supporting general ledger reconciliations, journal entries, month-end close, project accounting, billing, and financial reporting.
Responsibilities
- Administer biweekly payroll processing for employees in multiple states, including review of employee changes, time records, earnings, deductions, taxes, reimbursements, and payroll exceptions
- Perform pre- and post-payroll audits to confirm completeness, accuracy, proper approvals, and timely payment; investigate and resolve discrepancies promptly
- Maintain payroll information in Rippling and support accurate data flow between Rippling and Deltek Vantagepoint, including employee profiles, labor hours, project and department coding, deductions, and tax jurisdictions
- Monitor employee work locations and assist with registrations, tax-account setup, withholding requirements, reciprocity rules, and other state and local payroll obligations as the company enters new jurisdictions
- Support compliance with applicable federal, state, and local payroll requirements, including paid family leave, state disability, unemployment, wage-and-hour, garnishment, and required remote-work programs
- Reconcile payroll registers, cash funding, tax filings, benefit deductions, labor distribution, and the general ledger; prepare and post payroll-related journal entries
- Review labor distribution and payroll coding to departments, accounts, and cost categories; coordinate corrections that affect payroll
- Respond to employee payroll questions professionally and confidentially, coordinating with Human Resources, benefit providers, and payroll vendors as needed
- Support quarterly and year-end payroll activities, including Forms W-2 and W-2c, taxable fringe benefits, third-party sick pay, payroll tax reconciliations, and calendar-year reporting
- Assist with 401(k) administration, contribution reconciliations, census preparation, compensation-code mapping, and nondiscrimination testing support
- Prepare payroll, workers' compensation, and retirement-plan audit schedules and documentation; assist with workers' compensation classifications and multi-state audits
- Maintain payroll procedures, controls, calendars, and organized supporting documentation, and identify opportunities to improve the timesheet-to-payroll process and reduce manual adjustments
- Prepare monthly balance sheet reconciliations, including payroll and benefit liabilities, cash, accounts receivable, prepaid expenses, fixed assets, accrued expenses, and other assigned accounts
- Research and resolve reconciling items and accounting discrepancies in a timely manner
- Prepare and post recurring and nonrecurring journal entries with complete and appropriate supporting documentation
- Assist with monthly, quarterly, and year-end close processes and help ensure assigned deadlines are achieved
- Review transactions for proper coding to accounts, departments, and cost categories, and reconcile financial information to the general ledger
- Support accounts receivable monitoring, collection follow-up, cash application, accounts payable, and employee expense-report review as assigned
- Prepare audit support, ad hoc reports, and financial analyses requested by the Controller or management
- Maintain accurate accounting records, support accounting policies and internal controls, and recommend improvements to reporting accuracy, efficiency, and scalability
- Perform other accounting and administrative duties as assigned, with the mix of payroll and staff accounting work adjusted periodically to meet business-cycle requirements
- Completion of Assigned Tasks and Deliverables on Time and on Budget
- Performs Other Related Duties as Assigned
Skills
- Two to five years of progressive payroll and/or accounting experience, including hands-on payroll processing and general ledger responsibilities
- Experience supporting payroll for employees in multiple states; experience with a remote or distributed workforce is preferred
- Working knowledge of federal, state, and local payroll taxes, payroll deductions, wage-and-hour requirements, and year-end payroll reporting
- Experience preparing balance sheet reconciliations and journal entries and supporting the monthly financial close
- Understanding of generally accepted accounting principles, accrual accounting, and the relationship between payroll, project costing, the income statement, and the balance sheet
- Proficiency with Microsoft Excel, including formulas, lookups, pivot tables, sorting, filtering, and data reconciliation
- Strong attention to detail, analytical ability, organization, and commitment to accuracy and deadlines
- Ability to safeguard personally identifiable information and other confidential payroll and employee data in a remote environment
- Effective written and verbal communication skills and the ability to work independently while collaborating across Accounting, Human Resources, and Operations
- Methodical accuracy and a strong ownership mindset
- Ability to prioritize recurring payroll deadlines while advancing month-end close responsibilities
- Proactive follow-through and willingness to investigate issues through resolution
- Service-oriented communication with employees and non-accounting professionals
- Intellectual curiosity and a desire to understand the business behind payroll and accounting transactions
- Adaptability and comfort working in a growing, evolving, and fully remote organization
- Up to 5%, this may include travel to any or all 50 US states
- Must be located near a major US airport
- Bachelor's degree in accounting, finance, business administration, or a related field, or an equivalent combination of education and relevant experience
- Two to five years of progressive payroll and/or accounting experience, including hands-on payroll processing and general ledger responsibilities
- Experience supporting payroll for employees in multiple states; experience with a remote or distributed workforce is preferred
Benefits
- Choice of comprehensive medical plans, including two PPO-style plans and a HDHP with HSA option
- Dental and vision plans
- Comprehensive medical, dental, and vision benefits extended to spouse/domestic partner and dependent children up to age 26
- 401(k) with company match and self-directed brokerage account option
- PTO, including additional paid time off during the last week of the year
- Company-paid life insurance coverage for employees and their eligible dependents
- Short- and long-term disability coverage
- AD&D coverage
- Professional development opportunities
- Tuition reimbursement
- Professional licensing assistance
- Paid parental leave after one year of employment
- A collaborative remote environment that encourages learning, ownership, and professional growth
Company Overview