Note: The job is a remote job and is open to candidates in USA. Relentless builds technology and programs that activate low-turnout voters and expand civic participation. The Partnership Coordinator for Project Management manages hiring and onboarding operations, coordinates client program logistics, tracks partnership deliverables, and supports voter protection and recruitment during high-volume periods.
Responsibilities
- Execute hiring operations for cycle staff end to end — running the Rippling hiring flows, sending offer letters and confidentiality agreements for signature, completing I-9 and E-Verify checks within required deadlines, and tracking completion through to the end of onboarding week
- Coordinate with our external HR partners on account creation, paperwork, and new hire communications, making sure handoffs between our team and theirs don't drop
- Own the onboarding logistics that make someone's first week work: platform and permissions access, Google Groups, calendar invites, manager and new hire notification emails, and chasing down incomplete checklist items
- Assist with the general support inbox, with a particular focus on client and HR-related inquiries
- Configure and test new client program configuration in our organizing platform before handoff, so client-facing teams start from something that works
- Take notes in client meetings, capturing decisions, owners, and deadlines rather than transcripts, and distributing them promptly so everyone is working from the same record
- Create and assign tasks coming out of client meetings and internal check-ins, then follow up persistently with team members — including senior staff — to keep work moving and flag when something is stuck
- Maintain the trackers and documentation the team runs on, keeping staffing rosters, task boards, and process docs accurate enough that other people can rely on them
- Handle sensitive personnel information — I-9 documentation, offer terms, personal data — with discretion and care
- Step in on program inbox coverage during program peak, when volume outpaces the primary support team's capacity
- Provide Voter Protection support during program peak, handling incoming questions and escalations alongside the core team
- Take on additional responsibilities as they arise, with the expectation that your day-to-day mix of work will shift with program needs
Skills
- 2–3 years of experience in project management, operations, HR or people operations, or client-facing coordination
- Experience with HR platforms such as Rippling, and with hiring processes including E-Verification, offer letters, and onboarding compliance, is a plus
- Strong organizational skills, with comfort managing multiple inboxes, task trackers, and competing deadlines without losing the thread
- Experience taking and distributing notes for external client meetings, with an ear for what matters — decisions and owners, not everything that was said
- Comfortable following up with people more senior than you and holding them to deadlines without being asked twice
- Clear, professional written communication, especially in client-facing email where tone and turnaround both matter
- Familiarity with startup-style tech platforms, or strong interest and willingness to learn and build within new tech structures
- Discretion and good judgment handling confidential personnel and client information
- Self-directed in a remote environment, with strong Slack and async communication habits
- Access to a computer, reliable internet, and a workspace that supports focused, deadline-driven work
- Availability to flex hours during high-volume recruitment and event periods, including some evenings and weekends as we approach November
Benefits
- Remote work arrangement
Company Overview