Note: The job is a remote job and is open to candidates in USA. Upwave is seeking a Part-Time Team Operations Manager to support its remote-first team with operational, administrative, recruiting, and employee experience initiatives. The role coordinates executive support, travel, events, vendor relationships, onboarding logistics, and day-to-day team operations.
Responsibilities
- Coordinate meetings, scheduling, and logistics across multiple stakeholders
- Prepare documents, presentations, and meeting materials as needed
- Support special projects and ad hoc requests from leadership
- Create and manage executive travel itineraries, including flights, hotels, ground transportation, meeting schedules, and dining reservations
- Coordinate onsite candidate interviews in the Lamorinda, Walnut Creek, and Concord areas
- Assist with planning and execution of quarterly company offsites
- Research and coordinate venues, accommodations, transportation, catering, and activities
- Manage event logistics, vendor communications, and attendee coordination
- Coordinate local co-working days, leadership gatherings, and regional team events
- Support team-building activities and employee engagement initiatives
- Track event budgets and expenses
- Research and coordinate travel options for executives and team members
- Support conference attendance planning, including hotels, flights, and meeting schedules
- Assist with expense tracking, receipt collection, and reconciliation
- Coordinate with vendors and assist with invoice management
- Conduct research and gather information for operational projects
- Assist with vendor sourcing, comparisons, and ongoing relationship management
- Help maintain organizational documents, templates, and resource materials
- Support onboarding logistics and special employee initiatives
- Assist with company communications and operational coordination as needed
- Provide general office management and team support for a distributed workforce
- Oversee swag store vendor relationships and ordering processes
- Manage swag store gift card distribution for recognition programs, events, and company initiatives
- Assist with employee appreciation activities and culture-building programs
Skills
- You have 5+ years of experience in administrative support, executive assistance, office management, event coordination, operations, or a related role
- You have exceptional organizational and project management skills
- You have strong attention to detail and ability to manage multiple priorities simultaneously
- You have excellent written and verbal communication skills
- You have the ability to work independently and proactively identify solutions
- You have a strong customer service mindset and professional demeanor
- You are proficient with Google Workspace (Gmail, Calendar, Docs, Sheets, and Slides)
- You have the ability to handle confidential information with discretion
- You have experience coordinating travel, events, or executive support preferred
Benefits
- Remote work, with occasional in-person support required in the Lamorinda, Walnut Creek, and Concord areas.
- Flexible schedule within standard Pacific Time business hours.
Company Overview