Note: The job is a remote job and is open to candidates in USA. Russell Tobin is recruiting for a 3-month contract Business Operations Manager III role supporting an unnamed leading technology organization. The role manages vendor operations, procurement, budget administration, financial reporting, and related processes in partnership with cross-functional stakeholders.
Responsibilities
- Manage vendor-related requests from intake through resolution, including logging, triaging, prioritizing, and routing requests to the appropriate stakeholders
- Oversee budget tracking and reporting, ensuring financial data is accurate, complete, and consistent across systems
- Monitor budget utilization, spending trends, forecasts, accruals, invoices, and budget variances
- Manage vendor contracts and procurement operations, including purchase requisitions (PRs), purchase orders (POs), invoicing, accruals, onboarding, and contract renewals
- Maintain contract renewal calendars and initiate follow-ups approximately 90 days before renewal deadlines
- Track vendor portfolio status, outstanding procurement activities, onboarding requirements, and contract-related milestones
- Partner with Finance, Sourcing, Procurement, and business stakeholders to resolve issues and improve operational processes
- Prepare monthly and quarterly budget analyses, utilization reports, forecasts, and financial summaries
- Develop and maintain reports and dashboards using Google Sheets and Tableau
- Apply advanced spreadsheet formulas and reporting techniques to reconcile financial data and support informed decision-making
- Identify opportunities to improve budget management, vendor oversight, reporting accuracy, and operational efficiency
- Support request-management and ticketing workflows, ensuring timely status updates and appropriate follow-through
- Coordinate vendor onboarding activities, maintain process documentation and runbooks, conduct quality reviews, and support issue remediation
- Communicate vendor updates, project progress, budget changes, and operational risks to internal stakeholders
- Manage competing priorities and deadlines while working independently with minimal supervision
- Ensure vendor management and procurement activities follow established procedures and applicable compliance requirements
Skills
- Demonstrated experience managing vendor contracts, vendor relationships, or procurement operations
- Experience supporting or managing a vendor-spend portfolio of $10 million or more
- Strong proficiency in Google Sheets, including advanced formulas, budget tracking, financial reconciliation, and reporting
- Experience using Tableau for financial reporting, data analysis, or dashboard maintenance
- Working knowledge of procurement processes, including purchase requisitions, purchase orders, invoicing, and accruals
- Experience with budget forecasting, expenditure tracking, budget utilization, and financial reporting
- Familiarity with intake, ticketing, or request-management workflows
- Excellent written and verbal communication skills, including preparing reports, presentations, and stakeholder updates
- Strong organizational skills, attention to detail, and the ability to manage multiple concurrent workstreams
- Ability to work independently, prioritize deadlines, and collaborate effectively with cross-functional teams
- Background in security-related or IT vendor management
- FP&A certification
- Experience working in a large technology organization or a complex enterprise environment
- Familiarity with vendor contract lifecycle management, procurement systems, and financial management tools
- Experience improving operational workflows, reporting processes, and budget controls
- Exposure to security program operations, cybersecurity vendors, or IT services procurement
- Experience with enterprise procurement and contract-management platforms
- Accounting degree preferred
Benefits
- Remote – United States (Eastern Time Zone preferred)
Company Overview