Note: The job is a remote job and is open to candidates in USA. Louisiana State University and Agricultural and Mechanical College, through its Department of French Studies, is seeking an Operations Coordinator to support graduate program administration and departmental operations. The role serves as a liaison to the Director of Graduate Studies and graduate students, manages administrative services, supports student and faculty needs, and supervises student workers.
Responsibilities
- 40% - Manages the daily administrative services of the department's graduate program. Duties include, but are not limited to: graduate student applications, assistantships & travel; Handshake; hiring graduate assistants in Workday; InfoReady, SLATE, & APP review application systems for new graduate students; human resource management processes of graduate students and student employees; course enrollment; visa and work authorizations of foreign graduate students, coordination of graduate program examinations and defenses; organization and maintenance of individual graduate student files and records; preparation and distribution of recruiting material
- 25% - Assists with the daily operations of the departmental central office to ensure efficiency, timeliness and accuracy. Provides clerical support for the faculty, graduate students, and departmental committees. Handles all incoming correspondence and directs appropriately. Assist the public with departmental information. Procurement of office supplies. Maintains up-to-date departmental directory information (office hours, class schedules, faculty & staff contact information, and list of tutors & translators). Manage departmental key inventory
- 20% - Updates the schedule of classes information each semester via Workday and College Net. Assists undergraduate & graduate students with class registration. Prepares departmental course description booklet each semester. Submits textbook orders and other course materials to the university bookstore, which requires mastery of the Adoption & Insights Portal (AIP)-a web-based platform for faculty and staff enabling them to research and adopt course materials in one place. Contacts publishers and requests desk copies as needed
- 5% - Supervise, hire, and train 5-10 student workers to perform various sub-professional tasks (handling phone calls, photocopying, greeting visitors, collection and distribution of mail, compiling spreadsheets, updating departmental website, assisting faculty and staff with myriad clerical and research needs) to ensure the daily operations of the central office
- 5% - Serves as a backup to the Senior Operations Coordinator during his or her absence
- 5% - Other duties as assigned
Skills
- Communication
- Customer Service
- Database Management
- Decision Making
- Detail-Oriented
- Following Protocols
- Problem Solving
- Task Organization
- All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment
Benefits
- Health, life, dental, and vision insurance for eligible employees and their dependents
- Flexible spending accounts for eligible employees and their dependents
- Retirement options for eligible employees and their dependents
- Various leave options for eligible employees and their dependents
- Paid holidays for eligible employees and their dependents
- Wellness benefits for eligible employees and their dependents
- Tuition exemption for qualified positions
- Training and development opportunities
- Employee discounts
- Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
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