Note: The job is a remote job and is open to candidates in USA. In-House Connect is a national community for in-house legal professionals, providing free networking, educational programming, and events supported by sponsors. The Operations Coordinator & Executive Assistant will work directly with the Co-Founder to coordinate venues, speakers, sponsors, events, and executive priorities across a growing national program.
Responsibilities
- Source and secure venues (wine bars, restaurants, private dining rooms) across current chapters and new expansion markets
- Negotiate venue agreements and manage F&B minimums, BEOs, and day-of logistics
- Support event execution alongside our events team: RSVP tracking, attendee communications, run-of-show
- Manage speaker logistics for CLE webinars and in-person programs: confirmations, prep calls, bios and headshots, materials, and tech checks
- Keep the speaker pipeline organized across a full national calendar of webinars, dinners, and mixers
- Track sponsor deliverables across events, webinars, and email campaigns — and keep every commitment on schedule
- Support sponsor communications, contract follow-through, and post-event recaps alongside our Sponsor Success lead
- Run outreach and follow-up sequences: venue inquiries, speaker invitations, sponsor touchpoints
- Keep our project boards and pipelines (ClickUp) current and accurate
- Own the Co-Founder's calendar, travel, meeting prep, and follow-up tracking
- Triage inbox, draft communications, and keep priorities moving
Skills
- 3+ years in event operations, executive assistance, or a similar coordination-heavy role
- Experience managing multi-city or high-volume event logistics
- Exceptional written communication — much of this job happens over email
- Extremely organized and detail-oriented; you keep many threads moving without dropping any
- Proven remote operator — you manage your own time, communicate proactively, and don't need to be checked on
- Self-directed and resourceful; comfortable owning outcomes on a small, fast-moving team
- Fluent in Google Workspace
- ClickUp (or similar project management tools) and Mailchimp experience a plus
- Comfort using AI tools to work faster is a strong plus
- Legal industry exposure a plus — not required
Benefits
- Fully remote role; remote anywhere in the US
- Occasional travel to events is possible but not required
- Wide latitude in how you run your work
- The scope will grow as fast as you can take it on
Company Overview