Note: The job is a remote job and is open to candidates in USA. Spark Climate Solutions is seeking a part-time Operations Coordinator to keep day-to-day scheduling and administrative tasks organized. The role manages executive and organizational calendars and supports meeting coordination, expense documentation, internal gatherings, and event logistics.
Responsibilities
- Manage the Executive Director’s calendar, including scheduling, rescheduling, meeting details, and flagging conflicts
- Maintain and update the organization’s calendar, provide support for key meetings
- Own collection of pre-reads and dissemination of follow-ups for major internal meetings
- Help coordinate meetings across staff and external partners
- Help prepare slides for our organization’s All Hands and the weekly all staff email by collecting updates, formatting content, and sending reminders
- Coordinate scheduling of brownbags (learning sessions for staff) by managing invitations, and materials, with speaker introductions provided by team members
- Support event administration by updating participant trackers, sending reminders, and making approved bookings or orders
- Keep assigned trackers and documents current and flag missing information or upcoming deadlines
- Upload the Executive Director’s receipts to Bill.com and follow up on missing expense documentation
Skills
- Organized, dependable, and attentive to detail
- A clear, friendly communicator who follows up and keeps people informed
- Comfortable completing routine tasks independently and asking questions when guidance is needed
- Able to handle sensitive information with discretion
- 3+ years of experience providing administrative, scheduling, or coordination support
- Experience managing calendars and coordinating meetings across multiple participants and time zones
- Strong organizational skills, attention to detail, and reliable follow-through on deadlines, meeting details, and routine tasks
- Clear, professional written and verbal communication skills, including communicating with external contacts and following up on missing information
- Comfort using shared calendars, spreadsheets, presentation tools, and online meeting platforms, with the ability to learn new tools and follow established processes
- Ability to work independently in a remote environment, keep track of assigned tasks, and communicate progress or capacity concerns
- Sound judgment in handling sensitive information, asking clarifying questions, and recognizing when a decision needs approval
- This contract role is 100% remote and open to U.S.-based contractors available
Benefits
- 100% remote for U.S.-based contractors available
Company Overview