Note: The job is a remote job and is open to candidates in USA. IntePros is seeking a detail-oriented Marketing Operations Project Manager to support operational processes for a large-scale marketing event. The role coordinates participant contracting, cross-functional workflows, status tracking, reporting, payment readiness, and process improvements across Marketing, Legal, Finance, and Accounting.
Responsibilities
- Coordinate end-to-end administrative workflows supporting participant contracting for a large-scale marketing event
- Prepare contract requests and supporting documentation, ensuring all required information is complete, accurate, and compliant with internal processes
- Maintain operational tracking systems by updating contract statuses, validating participant information, and monitoring workflow progress
- Generate reports on contract execution, outstanding deliverables, and overall program readiness
- Communicate status updates, risks, and outstanding items to key stakeholders
- Support post-event administrative activities, including participation verification and coordination of payment readiness with cross-functional partners
- Develop and maintain process documentation and standard operating procedures to improve operational consistency and efficiency
- Coordinate across multiple teams to ensure deliverables and milestones remain on schedule
- Identify opportunities to streamline workflows and improve operational processes
- Manage multiple priorities and workstreams while maintaining a high level of accuracy and attention to detail
Skills
- • 1–3 years of experience in business operations, project management, marketing operations, or a related field
- • Strong understanding of process best practices and operational efficiency
- • Strong organizational and project management skills
- • Working knowledge of one or more project management and collaboration tools
- • Strong Microsoft Excel skills
- • Exceptional attention to detail and a customer-service-oriented approach
- • Ability to build effective relationships across cross-functional teams and organizations with complex decision-making structures
- • Ability to prioritize and multitask effectively while managing projects and campaigns with tight deadlines
- • Strong written and verbal communication skills
- • Ability to work independently while collaborating effectively with stakeholders
- • Experience supporting marketing operations, events, campaigns, or business operations
- • Experience coordinating contract or administrative workflows
- • Formal training in project management, business operations, or a related discipline
- • Experience developing standard operating procedures and process documentation
- • Experience working with cross-functional teams including Marketing, Legal, Finance, and Accounting
- • Excel & Data Tracking – Ability to maintain accurate operational trackers, validate information, and generate reporting to support program execution
- • Project & Process Management – Experience coordinating multiple workstreams, managing deadlines, tracking deliverables, and improving operational processes
- • Cross-Functional Collaboration – Ability to build relationships and coordinate effectively across multiple teams and stakeholders
Company Overview
Company H1B Sponsorship