Note: The job is a remote job and is open to candidates in USA. WomenHeart: The National Coalition for Women with Heart Disease is a patient-centered organization focused on advancing women’s heart health through support, education, and advocacy. The Program Manager, Projects & Deliverables, coordinates program initiatives, manages cross-functional projects and external contributors, develops educational resources, and supports reporting and evaluation activities.
Responsibilities
- Maintain and integrated master workplan that tracks major intiatives, timelines, deadlines, and cross-team dependencies across the organization simultaneously
- Track progress and proactively flag risks or delays to ensure work moves forward from approval through completion
- Maintain clear, up-to-date workplans and project documentation throughout the project lifecycle
- Serve as project manager for cross-functional initiatives, convening working groups, setting agendas, and driving follow-through
- Provide project management support for key initiatives, including emerging programs, campaign efforts, and new program launches
- Coordinate development of educational materials including modules, infographics, guides, videos, and webinars
- Manage workflows with consultants, subject matter experts, designers, and translators from drafting through finalization
- Draft initial outlines, agendas, scripts, or light content with guidance from Programs leadership when external support is not required
- Lead logistics and preparation for educational webinars and virtual trainings, including speaker coordination and scheduling
- Ensure smooth handoff of completed materials for dissemination, training, and promotion
- Partner with Programs and Communications staff to finalize, post, and distribute deliverables
- Support broader Programs team initiatives as needed, including the Science & Leadership Symposium, WomenHeart Summit, and other organization priorities providing coordination during high-volume periods
- Standardize templates and ways of working, including charters, workplans, meeting notes
- Ensure completed materials are shared appropriately for volunteer training, promotion, and distribution
- Maintain organized records across internal systems, including learning platforms, shared drives, and content libraries
- Track organizational goals quarterly, including progress narratives
- Maintain project trackers, timelines, and documentation to support internal and external reporting.Prepare internal progress summaries, first drafts of close-out reports, and post-project documentation
- Support implementation of evaluation tools and surveys tied to program initiatives
- Pull and organize data for reporting, dashboards, and internal tracking
- Ensure project records, organized, and accessible for future reference and reporting needs
Skills
- 4-5+ years of experience in program coordination, project management, or program operations within a nonprofit, public health, health education, or mission-driven organization
- Demonstrated ability to manage multiple projects with defined deliverables, timelines, and stakeholders
- Strong written and verbal communication skills, including experience drafting outlines, summaries, or first-pass content for review
- High level of organization and attention to detail, with the ability to manage competing priorities and meet deadlines
- Experience working cross-functionally with internal teams and external consultants or subject matter experts
- Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and shared digital workspaces or project tracking tools
- Ability to travel occasionally to WomenHeart events or convenings (less than 10%)
- Remote (U.S.-based candidates only). Applicants must be authorized to work in the United States
Benefits
- Remote (U.S.-based candidates only)
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