Note: The job is a remote job and is open to candidates in USA. Results for America is a national nonprofit organization helping policymakers use evidence and data to improve government decisions and advance economic mobility and racial equity. The Manager, Finance & Operations will oversee accounts payable and receivable, month-end and year-end close activities, grants and contracts administration, compliance, budgeting support, financial reporting, and team operations.
Responsibilities
- Manage and keep up to date the Accounts Payable processes (e.g., Bill.com, Ramp, and ACHs)
- Ensure A/P compliance with RFA Fiscal Policies & Procedures and assist with keeping all A/P policies and procedures up-to-date
- Process all payment requests, including external vendors and consultants (Bill.com), staff reimbursements, and corporate card payments (e.g., Ramp tool)
- Following approval by the cardholder’s manager, serve as the second-level and final approver of Ramp credit card transactions up to $10,000 confirming receipts are submitted and coding is accurate, ensuring contracts are in place when appropriate for vendors/consultants, and verifying payment terms and grant/budget allocations are correct (if applicable)
- Assist with setting up new vendors, ensure timely payment, and resolve payment and administrative issues
- Own and manage the honorarium & external reimbursement forms
- Support Month-End & Year-End close processes and liaise between Accounting (eC), Finance and Operations, and Program teams
- Distribute and review monthly finance reports, coordinate re-classes needed as part of the month-end close process
- Ensure timely review and administration of accounts payable accounts (i.e., Bill.com, Ramp) to support the month-end close
- Manage updating Bill.com & Ramp training manual and provide training of staff on accounts payable processes and systems
- Manage and coordinate the processing and approval of grant/FFS invoices
- Send invoices to funders, donors, and other stakeholders
- Track receivables and follow up on outstanding invoices to ensure timely collection
- Coordinate follow up to funders of pending grant receivables with eCratchit and Development
- Perform any other duties assigned by the VP of Finance & Operations related to accounts payable/receivable and expense management
- Support the monitoring of grant spending for RFA’s grant agreements in accordance with approved grant budgets
- Prepare internal quarterly grant reports for the Director’s review and approval
- Support financial grant reporting efforts to fulfill grant reporting requirements, in partnership with the Director, the Development team and Accounting firm
- Support Director and program teams in the implementation the RFA sub-granting process
- Manage tracking and monitoring of subgrantees; tracking submission of subgrantee due-diligence documentation, grant agreements, and subgrantee reports
- Monitor subgrantee reports and spending levels and flag any over/under spending to Director and/or Program Leads
- Liaise between subaward recipients and RFA’s Vice Presidents and the RFA Finance and Development team as necessary
- Manage the development, payment, allocation, and tracking of sub-awards and fee-for-service contracts to the organization’s strategic partners
- Own and manage the contract review form and contract tracker and make any necessary updates throughout the year
- Ensure that the Finance team has all contract documentation necessary for record keeping and invoice payment purposes
- Track organizational contract spending on businesses owned by historically underrepresented populations (Schedule B)
- Monitor & ensure RFA meets annual compliance calendar deadlines, in partnership with VP, Finance & Ops and SM, HR & P&C Team
- Update and manage RFA compliance tracker
- Manage, track and renew the administration & renewal of RFA org registrations and reporting in compliance with federal and state/city/jurisdictional laws/requirements: General Liability, IRS 720 reporting, 403(b), IRS-5500 reporting, Charitable Registrations, and execute relevant state tax reporting and/or withholdings (DC - FR-900Q Quarterly Return), in partnership with the Finance Associate
- Liaise and serve as primary RFA “point” person with key external RFA insurance and compliance consultants: Copilevitz, Lam, and Raney (Charitable Registrations) & Alliance (General Liability Insurance)
- Support the annual update of the Fiscal Policies and Procedures Handbook (FPPH), particularly Subgrants, AP/AR and Compliance sections
- Provide support with annual audits, donor and grant audits, and provide necessary financial information and reports
- Support the preparation for the implementation of periodic budget check-in meetings with pertinent program leaders and the the Development team to review spending rate of each grant and General Operations funding allocated to each department
- Coordinate/own the distribution of monthly finance reports and liaise with program teams and eCrachit to identify reclasses
- Support the team with expense analyses and projections in order to help build accurate budgets
- Identify tools to monitor and track contract spending more effectively, including the use of RFA approved AI tools in support of finance team workflow
- Own and manage the Finance & Ops Team Help Desk, and ensure it is up to date as processes or policies change
- Manage Finance & Ops team calendar, including scheduling office hours and team meetings, and updating monthly close and reporting deadlines as needed
- Project manage and support one-time Finance & Ops team special projects or organizational initiatives where needed
- Provide training to RFA staff as needed in AP processes, subgrants, and or contracts
- Support ad hoc requests from the VP of Finance & Operations, Director of Finance & Operations, and/or the Executive Team for information and/or reports
- All RFA employees are expected to participate in the organization’s diversity, equity, and inclusion (DEI) efforts
Skills
- 6-8 years of relevant work experience and college degree (or equivalent practical work experience)
- Progressive experience in support roles for a finance or development function in a nonprofit organization and/or grants or contracts management for a nonprofit organization similar in size to RFA
- Analytic and quantitative skills relevant to nonprofit finance and/or development functions
- Demonstrated ability to prioritize and complete assigned work and meet individual goals and deadlines
- Experienced at setting and successfully managing projects; prior experience executing concurrent projects to successful outcomes
- Highly organized and detail-oriented with a demonstrated ability to work independently to drive things to completion
- Strong oral and written communication skills
- Proven ability to communicate finance and grants management concepts to various levels of staff, share relevant information in a timely manner, and maintain a high level of professionalism
- Demonstrated ability to work with groups of people/stakeholders; collegial team player with the ability to be nimble, flexible, and responsive in a dynamic environment
- Tech stack: Google Suite, MS Office, Asana, Slack, WhatsApp; Ramp; bill.com; ChatGPT; Gemini; Claude
- Bachelor's degree in a related field (such as business or finance management)
Benefits
- Choice in medical plans
- Dental/vision coverage
- Paid time off
- A 403b retirement plan with employer contribution
- Full-time, exempt position, based in a home office anywhere within the U.S.
Company Overview