Note: The job is a remote job and is open to candidates in USA. Aretum is a mission-driven federal consulting organization delivering technology-enabled solutions across defense, civilian, and homeland security sectors. The Management Analyst/Action Officer supports government management teams through research, reporting, correspondence, meeting and travel coordination, records management, administrative compliance, and preparation of briefing materials and responses.
Responsibilities
- Conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings
- Providing internal guidance and coordination regarding administrative functions, management controls, metrics collection, standard operating procedures, and general administrative compliance
- Facilitating the coordination, response, and monitoring of all document requests and correspondence for internal and external requests in accordance with applicable policies and procedures
- Coordinating and preparing travel arrangements, authorization, and vouchers on behalf of government staff through the organizational travel system
- Writing and editing memos, developing spreadsheets, filing, and copying documents
- Compiling correspondence, briefing materials, talking points, and reports for review/approval by government staff
- Coordinating and scheduling internal and external meetings, organizing, and maintaining calendars (to include priority management of request) for staff
- Coordinating media appearances/interviews and congressional meetings/briefings in accordance with policies and procedures
- Reviewing and confirming meeting invitations include the correct title, purpose, agenda, documents, and appropriate list of attendees
- Taking meeting minutes/notes, providing executive summaries and action items for government approval, and distributing once approved
- Complying with administrative policies and task requirements, executive secretariat guidelines, formats, and procedures
- Draft responses to written requests
- Correct and complete clearance documentation
- Complying with the Plain Writing Act of 2010 for all applicable communications, and ensures all communication includes the appropriate tone and style for the intended audience
- Reviewing/analyzing accuracy of grammar, spelling, punctuation, and clarity of writing for internal and external communication
- Providing logistics support for on-site events such as coordinating teleconferences, video teleconferences, meeting registration, and room reservations
- Conducting off-site meeting venue research as needed
- Planning and facilitating working sessions and other efforts as requested by government staff
- Organizing briefing materials and action items by preparing binders or as requested by government staff
- Managing records in accordance with the agency policy by reviewing, filing, scheduling and archiving documents
- Being detail-oriented and a flexible problem-solver who is comfortable managing complex tasks and prioritizing competing demands
- Multi-tasking and comfortably operating in a fast-paced environment, adapting in real time to new information
Skills
- DHS Suitability is Required
- • Solid Microsoft Skills
- • Able to juggle priorities across multiple executives
- • Adaptable/flexible and able to pivot onto other activities to keep up with executive fast response requirements
- • Strong basic consulting skills, able to act as a partner to senior managers or executives and provide support in helping craft responses, build PPT briefings, conduct basic analysis by organizing, synthesizing, and making sense of information or numerical data
- • Strong background in Microsoft including Excel, PowerPoint, OneNote, Word - additional bonus for working knowledge of Power BI and Visio
- • Adaptable skill set where you are able to quickly pivot in supporting executives in meeting management, organizing and outreach with other personnel to set up meetings including logistics in support of those meetings
- • Able to utilize SharePoint to manage information - an understanding of Knowledge Management principles that allow you to organize information in a manner that makes it accessible to user communities
- • Strong pro-active work style - able to take minimal direction and be productive in advancing organizational initiatives where necessary
- This is a remote position; however, occasional travel may be required based on project needs, client meetings, team collaboration events, or training sessions. Travel is expected to be less than 10% and will be communicated in advance whenever possible
- Due to federal contract requirements, only U.S. citizens are eligible for this position
- This position supports a federal government contract and requires the ability to obtain and maintain a Public Trust or Suitability Determination, depending on the agency's background investigation requirements
Benefits
- This is a remote position
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off
- Family Leave (Maternity, Paternity)
- Short Term & Long-Term Disability
- Training & Development
Company Overview