Note: The job is a remote job and is open to candidates in USA. SMX is a team of technical and domain experts dedicated to enabling mission-critical work through secure, compliant solutions. The Junior Project Analyst will support a GSA AAS professional services contract by coordinating travel authorizations, purchase requests, project tracking, reporting, stakeholder communications, and process adherence.
Responsibilities
- TAR (Travel Authorization Request) Support
- Initiate, track, and maintain Travel Authorization Requests (TARs) in accordance with contract and company policies
- Coordinate with project staff, subcontractors, and internal teams to gather required travel details
- Communicate travel approval status, policy constraints, and next steps clearly and professionally
- RIP (Request to Initiate Purchase) Support
- Prepare and submit Requests to Initiate Purchase (RIPs) for labor, materials, or services
- Coordinate with subcontractors and internal procurement teams to ensure requests are complete and compliant
- Track RIP status through approval and execution, following up to resolution
- Project & Administrative Support
- Maintain trackers, logs, and shared documentation repositories
- Capture action items, deadlines, and follow-ups from meetings and communications
- Support weekly and monthly reporting with accurate, well-organized inputs
- Process Adherence & Improvement
- Apply standardized checklists, templates, and workflows consistently
- Identify recurring issues or points of confusion and elevate them to the Portfolio Lead
- Support continuous improvement by helping stakeholders understand and follow established processes
Skills
- Clearance Required: Must be eligible for a government security clearance
- US Citizenship is required for work on DoW contracts
- High school diploma and 2+ years of experience in administrative, operations, logistics, or project support roles
- Must be actively enrolled and seeking a business degree in a US accredited higher learning institution
- Demonstrated experience coordinating requests, approvals, and follow-up actions
- Strong verbal and written communication skills, with the ability to explain processes and policies clearly
- Proven ability to work with a wide range of personalities and stakeholders
- High attention to detail and strong organizational skills
- Proficiency with Microsoft Excel and Word for trackers and documentation
- Ability to work independently in a remote environment
- Comfortable and disciplined using/leveraging AI and LLMs
- Familiarity with government or regulated environments
- Experience supporting diverse and multiple stakeholders
- Bachelor's degree in a relevant field preferred
Benefits
- Learning & development opportunities
- Health insurance
- Paid leave
- Retirement
- Remote position supporting a distributed program team in various time zones
Company Overview