Note: The job is a remote job and is open to candidates in USA. Centering Healthcare Institute is a nonprofit organization that collaborates with healthcare providers to transform healthcare through its evidence-based Centering group model of care. The Grants Writer & Contract Manager will prepare and submit grant proposals, reports, and related budgets while managing grant contracts, compliance, milestones, and funder relationships. The role also supports the development of grants management processes and cross-functional fundraising strategy.
Responsibilities
- Research and track upcoming grant opportunities that CHI qualifies for using several sources
- Coordinate the development of grant requests by establishing timelines that outline tasks, assignments, and deadlines; meet all deadlines; facilitate timely communications with program leadership; collect grant submission materials from Programs and Finance
- Draft and edit high-quality, compelling LOIs, grant proposals, grant reports, and acknowledgment letters
- Collect data and study findings to support grant proposals and reports. Particular attention to checking for completeness against grant instructions and ensuring compliance and regulatory requirements
- Develop grant templates and master files, collect standard organizational attachments, and develop a range of resource tools for grant submissions
- Copy, collate, package, and submit final grant materials per grant instructions and within funder deadlines
- Work within funder online portals and maintain passwords for access
- Liaise with funders as needed around grant reporting questions and grant submissions
- Establish and maintain positive and professional working relationships with private grantors, corporate funders, and governmental agencies
- Engage in donor relations with grant-related funder contacts, track acknowledgments, and execute thank you letters to funders
- Meet with funders for unawarded grants and collect and track feedback for future submissions and improvement
- Review, summarize, and track data on grant application outcomes
- Oversee and track all grant milestones including, but not limited to, proposals in development, proposals submitted to funders, proposals that have been issued or canceled, deliverable deadlines, and awards
- Support communications around funder acknowledgment and grant announcements via the website, e-newsletters, and social media
- Work with IT, Programs, and other departments on data collection efforts needed for completing reports and writing grant proposals
- Maintain a reporting calendar and submit grant and contract proposals in a timely manner
- Support the development and management of the CHI grants management program, including helping to build tools, processes, and infrastructure for grant and reporting processes and cross-collaboration around grant and reporting with different CHI teams
- Work closely with grants and revenue team members in Accounting around grant allocations for expense and revenue based on grant contracts
- Manage the full cycle of grant work at CHI from idea inception through reporting on awarded contracts
- Launch and manage a cross-collaborative grants & contracts team, which includes regular meetings to decide on new grants, discuss potential contracts, discuss awarded grant requirements, and onboard team members managing the grants to ensure they know their role within the contract. Work with cross-team members on grant tracking, follow-up, regulations, and reporting
- Responsible for tracking programmatic funding needs and grants fundraising strategy
- Research prospective grant sources (private, corporate, and government) compatible with CHI’s mission, values, and programs in support of the institute’s strategic and program goals and calendaring those prospects into the annual grant strategy
Skills
- Experience managing 3-5 reports and grant submissions per month and over 50 contracts at a time
- Expertise in contract tracking and contract compliance work
- Strong written communication skills; demonstrated ability to write clear, structured, articulate, and persuasive proposals and reports
- Ability to track and meet deadlines
- Motivated self-starter with the ability to work independently with purpose and accuracy in a fast-paced environment
- Experience developing new policies, processes, and tools
- Strong project management skills
- Demonstrate leadership ability, team management, and interpersonal skills
- Exceptional process management skills
- Possess a high level of personal integrity, good judgment, and maturity
- Brings a collaborative and flexible style, with a strong service mentality; a team player who is committed to continuous professional development for themselves and their staff
- Demonstrated resourcefulness in setting priorities, proposing new ways of creating efficiencies, and guiding investment in people and systems
- Strong analytical skills
- Motivated by the mission of CHI and the Centering model
- Outstanding interpersonal, teamwork, and collaboration skills
- Exceptional written and verbal communication skills
- Strong communication, leadership, and team-building skills
- Excellent organizational skills and attention to detail
- Proficient in Microsoft Office and project management software (Asana, Monday.com or equivalent)
- Proficient in Instrumentl, Donor Search Platform
- Demonstrated ability to maintain the highest ethical standards, including confidentiality and handling sensitive situations and information with the utmost discretion and diplomacy
- Commitment to ideals of justice, equity, diversity and inclusion; and to fostering an anti-racist work culture and to anti-racist principles and learning
- Ability to uphold our core values of Accountability, Diversity & Equity, Partnership, Data-Driven decision-making, and Community
- Working irregular hours may be necessary
- Up to 10% travel to various locations may be expected for attending conferences, staff meetings and retreats, and any other relevant event
- 3-5 years of grant writing and reporting experience in a non-profit setting, preferably focused on Health, Birth, or Reproductive Equity
- Experience with Salesforce is strongly preferred, and reporting databases such as Power BI are preferred
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Paid holidays
- A 401(k) retirement plan with a matched employee contribution of up to 6%
- Flexible vacation time
- Health and wellness offerings
- Remote work arrangement
Company Overview