Note: The job is a remote job and is open to candidates in USA. The Event Studio is a women-owned strategic events agency that designs purposeful experiences to inspire people and advance business goals. The Freelance Project Manager leads project teams in planning and delivering complex corporate events, managing clients, vendors, budgets, logistics, timelines, and onsite execution on a project-by-project basis.
Responsibilities
- In this role, you will act as a project leader, managing project teams and working to get the best from team talent for the duration of each engagement
- You will be a strategic and proactive force in understanding project needs and developing efficient and effective strategies to achieve both client and internal TES goals
- You will work closely with TES leadership on project assignments and resource planning
- As part of this role you will maintain detailed billing and expense tracking and manage budgetary planning for both client and The Event Studio budgets, including management of all post-event financial follow-up and budget reconciliation
- You will have the opportunity to build strong relationships and regularly interact with clients during the planning process and onsite, including acting as the client point of contact
- In this role, you will be expected to interpret client needs and goals and work to translate them into achievable project plans
- You will prepare and give regular client updates while working closely with client counterparts to establish and maintain productive two-way communication and keep both internal and client-facing project documentation updated
- You will have the chance to design and deliver events from conception to delivery and grow your professional network with the world's leading vendors
- The majority of your role will be to lead, plan and execute complex events that meet and exceed our client's goals
- You will ideate creative ideas and event concepts that are fresh, unique and relevant
- You will manage the complete event lifecycle from kickoff through onsite execution and post-event follow-up, including logistics, planning, budgeting, timelines, and team assignments for your assigned project(s)
- As an experienced project expert, you will take the lead on required research and initiate the Request For Proposal process with all event vendors
- You will be expected to anticipate needs and make recommendations for solutions that best fit the client's event goals and budgets
- As part of this role, you will manage relationships with our extensive network of vendors and ensure that they deliver services on brand and on budget
- Onsite you will be the lead at delivering flawless execution and triaging and problem-solving issues and needs as they arise
- As a project leader, you will guide and manage internal and onsite teams, including vendors and venue staff, from precon to load-out
- You will also be expected to provide guidance to team members on all aspects of project and event execution
Skills
- • Minimum 6-8 years of relevant event or project management industry experience
- • Project development and management experience with a proven track record of successfully executing high-touch corporate events
- • Strong interpersonal and communication skills, written and verbal
- • Ability to multitask in a fast-paced environment
- • Exceptional attention to detail — beyond what others might consider normal
- • Resourceful, creative, and curious with strong analytical skills
- • Proven leadership experience with the ability to manage and coordinate a project team
- • Independent self-starter who can prioritize and drive deliverables to execution with minimal supervision, on time, and on budget
- • Proactive & flexible with an ability to problem-solve and model grace under pressure
- • High ethical standards; experience dealing with sensitive information and situations
- • Willingness to travel frequently
- • Technical proficiency with project management software (such as GSuite, MS Office Suite, Slack, Zoom) as well as experience with common event registration and virtual event platforms
- • An ability to laugh at oneself, care for your fellow team members and bring your whole self to your work. It's just better that way
Benefits
- Work from a home office with flexibility in your schedule
- Fully remote, project-based work
- Opportunity to grow into a longer-term or full-time engagement
Company Overview