Note: The job is a remote job and is open to candidates in USA. DBA Advisory is seeking a Financial Planning Administration Assistant to support its financial advisers, financial planners, and paraplanners. The role focuses on preparing SMSF documents and tax returns, maintaining compliance, managing client and administrative records, and coordinating with internal and external stakeholders.
Responsibilities
- Type correspondence, fill out financial planning forms, and complete documents on behalf of the Financial Advisers
- Research insurance policies, funds and other products as requested by Financial Advisers
- Lodge staff business applications and liaise with our license holder, Sentry
- Assist in the preparation of SMSF tax returns and ongoing SMSF compliance
- Check all documents for spelling, typographical and grammatical errors and ensure all enclosures are included with correspondence
- Accurately file all correspondence, documents, ID and other items, and ensure the filing systems are maintained and used correctly
- Ensure all scanning, as required for compliance purposes, is completed correctly by liaising with the onshore team
- Regularly and continuously monitor Authorized Representatives’ compliance obligations
- Ensure all details required on the company’s database (XPLAN), particularly those relating to client matters, are entered completely and accurately, and processed appropriately in a timely manner
- Deal with client and business associate telephone correspondence and accurately communicate and/or recording information for involved team members
- Confidently liaise with internal and external stakeholders, and forge strong working relationships
- Coordinate with onshore team members to photocopy, fax and scan documents as required
- Assist with various ad hoc financial planning administration duties, as required
Skills
- Must have a Bachelor's Degree in Financial Planning, Accounting Technology, Business Administration, or any related field
- At least 2–3 years of experience in financial planning administration
- Knowledge of regulatory and compliance requirements
- Understanding of various financial products, services, and strategies, including relevant legislation and tax implications
- Proficiency in Microsoft Office and experience with client relationship management systems (e.g., Salesforce)
- Excellent written and verbal communication skills with strong client service abilities
- High attention to detail, organizational, and time management skills
- Ability to prioritize tasks, meet deadlines, and work independently as well as collaboratively
- Strong analytical, problem-solving, and information-gathering skills
- Professional, proactive, and committed to maintaining confidentiality and accuracy
- Able to work in a fully remote (work-from-home) environment with a reliable internet connection, suitable home office setup, and availability during Australian business hours
- Experience with XPLAN is preferred
Benefits
- Fully remote (work-from-home) environment
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