Note: The job is a remote job and is open to candidates in USA. Future River is a theater and environmental justice organization serving the Hudson River Estuary bioregion. The Finance & Operations Manager will oversee bookkeeping, budgeting, payroll, contracting, financial reporting, administrative operations, workflow improvements, and participation in shared leadership activities.
Responsibilities
- Posting financial transactions in Quickbooks
- Reconciling bank statements
- Advising on the creation of project and operational budgets
- Working with staff to track expenses and update budgets & reporting
- Working with Grants Writer for grants payable & financial reporting
- Coordinate with CPA for year-end 990 and CHAR500 filings
- Administering monthly OnPay employee payroll and freelance contractor payments
- Writing contracts and agreements for artists & freelancers
- Collecting and managing staff personnel records
- Managing contract deadlines and communication with freelancers
- Collecting timesheets and invoices
- Coordinating year-end W-2 and 1099 filings
- Managing renewals & subscriptions, including insurance, dues & memberships
- Providing overall operational & administrative support (e.g. Slack moderation, Google Workspace management)
- Identifying and improving internal workflows & operational systems (e.g. agenda-keeping, calendar management, etc.)
- Attending weekly virtual staff meetings (1-1.5 hours/week)
- Attending occasional in-person events, meetings, and gatherings
- Participate in Future River’s shared leadership Wayfinding sessions to shape the organization’s operational and programmatic direction
Skills
- We are seeking an experienced administrator with bookkeeping and payroll skills, knowledge of non-profit financial operations, and fluency with contracts to join our creative administrative ecosystem
- Highly organized
- Positive
- Proactive
- Comfortable working independently and asynchronously
- Strong communication skills
- Passionate about the Muhheacannituck / Ka'nón:no (Hudson River Estuary) bioregion
- Quickbooks Online
- Google Workspace
- Non-profit financial reporting & budgeting
- Spreadsheets
- Operational workflow design
- Experience with tax prep filing (990 and CHAR500)
- This position is remote, with occasional invitations to gather or attend/support in-person events
- To help serve our new mission, we are ideally looking for someone based in one of the ten counties of the Hudson Valley of New York, including New York City
- Experience working in co-op or shared leadership models
- Familiarity with concepts and frameworks of environmental justice, social justice
- Familiarity with deliberative democracy (such as participatory budgeting or civic assemblies)
- Familiarity with concepts relating to ecology, environmental science and/or policy
- Proficiency with language relating to justice-focused arts and environmentalism
- Experience working in the arts and/or environmental sphere in the Hudson Valley
Benefits
- Remote work with occasional in-person meetings and gatherings
- Manager will manage their own schedule to meet agreed-upon deadlines.
Company Overview