Note: The job is a remote job and is open to candidates in USA. KOHAI is a multidisciplinary entertainment company passionate about facilitating positive experiences in music that are meaningful for both artists and fans. They are seeking a Finance Manager to oversee financial operations, maintain precise financial records, and ensure compliance with financial regulations while collaborating closely with the leadership team.
Responsibilities
- Serve as the primary bookkeeper for KOHAI and its affiliated businesses
- Managing the company divisions’ day-to-day bookkeeping, accounting, and reporting needs using company accounting software
- Invoicing clients in multiple countries and currencies, tracking receivables, working with clients to secure payments, and resolving any problems
- Handing inter-company billings and accounting entries
- Recording and paying expenses and vendors, ensuring receipts and documentation are kept, tracking payables, processing W9s and 1099s, and resolving any problems
- Tracking multiple bank accounts, deposits, balances, and ensuring cash flow in bank accounts are maintained
- Reconciling company’s multiple bank accounts on a timely basis
- Working with the company's legal and accounting firm to process monthly, quarterly, and yearly business or corporate tax filings
- Clean up past/uncategorized/unreconciled transactions
- Manage monthly, quarterly, and yearly financial and corporate filings
- Prepare reports and documents for company ownership
- Develop and update training documents for staff regarding financial policies and procedures
- Implement a robust contracts management and financial management/reporting system
- Ensure adherence to the contract billing and collection schedule
- Develop the finance department’s policy and procedure manual
- Actively participate in administrative staff meetings and attend other relevant meetings and seminars as needed
- Exhibit dedication in performing assigned duties, fostering a spirit of teamwork within the division and the broader organization
- Perform any additional tasks as assigned by the supervisor and company leadership
Skills
- Proficient in verbal and written English communication
- Demonstrated proficiency in bookkeeping principles and practices, with a strong understanding of accounting processes and financial reporting
- Exceptional attention to detail to maintain accurate financial records and identify discrepancies in a timely manner
- Strong analytical abilities to interpret financial data, analyze trends, and provide meaningful insights to the leadership team
- Effective communication skills to collaborate with the leadership team and external partners, conveying critical financial information clearly
- Efficient time management skills to meet deadlines for payroll processing, reconciliations, and financial reporting
- Proficiency in Google Workspace, Quickbooks, Xero, and related tools
- Ability to identify and resolve financial discrepancies and implement solutions to streamline financial processes
- A minimum of 2 years of relevant experience in bookkeeping, accounting, or a similar financial role
- Proven experience in overseeing accounts receivable, accounts payable, and bank reconciliations
- Previous involvement in budgeting and planning processes, contributing to the development and monitoring of financial plans
- Knowledge of GAAP and regulations, policies and procedures that apply to accounting
- Understanding USA, Washington State, and California State tax obligations and reporting requirements
- Flexibility in working hours, including occasional evenings and weekends, to cater to business imperatives and meet the dynamic needs of the music media industry
- Bachelor's degree in Accounting, Finance, or a related field is preferred but not required
- Certifications, such as Certified Public Accountant or Certified Bookkeeper are a plus
Company Overview