Note: The job is a remote job and is open to candidates in USA. Tribal EcoRestoration Alliance (TERA) is hiring a Finance Controller to oversee its financial operations and ensure accuracy, compliance, and alignment with organizational goals. The role manages financial records and the finance team, oversees reporting, grants administration, audits, payroll, and financial policies, and supports leaders, staff, funders, and the Board of Directors.
Responsibilities
- Oversee Financial Data Specialist and ensure accurate, timely financial recordkeeping in compliance with GAAP for all financial activities
- Track daily cash balances and transfer schedules; adhere to the Board’s cash management procedures, including co-ordination of banking set up, and investment monitoring
- Review and manage all accounts monthly in the accounting system, including data input and reconciliation; resolve any discrepancies with accounting system plug-ins RAMP and Stripe including resolving app issues
- Oversee and ensure accuracy in RAMP and QuickBooks Online, including that credit card expenses are completed and reviewed monthly with relevant staff
- Oversee and implement cost-allocations for the entire funding portfolio in the accounting system, including calculating accurate fringe rates for the fiscal year and budgeting
- Manage our CPA consultant who performs monthly allocations to state and federal grants, month-end close, reconciliations, and audit support
- Oversee Financial Data Specialist and provide quality control on bi-monthly payroll process, payroll tax filings, and collaborate with the Deputy Director to resolve payroll and deduction discrepancies
- Supervise and support Finance Data Specialist to meet rigorous monthly invoicing deadlines to grantors and clients
- Review our monthly invoices to provide quality control and ensure 100% accuracy for our re-imbursable grants
- Monitor Accounts Receivable and coordinate with project managers to ensure timely collection of past-due invoices
- Lead collaborative monthly review of all data for correct codes and projects, providing timely quality control for invoicing reimbursable grants
- Issue credit cards according to TERA’s policy, respond to limit-increase requests, RAMP workflows, and app support for staff
- Open mail and manage the security and depositing of checks, transaction list reconciliations, and maintain a dashboard of real-time AR AP for management
- Manage and issue paper checks
- Stay current with federal and state regulations on grants administration, audit requirements, as well as support grant management staff to ensure compliance with federally funded projects
- Work closely with the Deputy Director and Executive Director to provide high-level financial oversight
- Support the Deputy Director to develop sound fiscal policies and procedures
- Oversee/research potential payroll and/or fund accounting system transition with support from Deputy Director
- Train staff on new processes, best practices related to finance, internal controls, and financial management
- Oversee and deliver financial statements and reports for the Executive Director and Board of Directors, funders, and program staff
- Manage and coordinate annual financial audits and regulatory reporting
- Support the Deputy Director and grant managers with organizational compliance with federal financial regulations (2 CFR Part 200), including routine updates to staff on regulatory requirements pertaining to accounting, procurement and financial management
- Oversee administration of retirement plan (currently a SIMPLE IRA), and provide onboarding training and reporting to staff
- Responsible for annual financial audit and coordinating the submission of 990 tax filings
- Oversee 1099 and W2 tax reporting, including communication with all parties, including staff
- Perform annual Worker’s Compensation audit
- Acquire and manage general organizational insurance policies including general liability, Directors & Officers Insurance, Worker’s Comp, and other policies as needed
- Read and understand all active contracts and instruct the finance team on required invoicing and auditing requirements; review draft finance department contracts
- Set up new staff in QuickBooks Online and QuickBooks Time; troubleshoot and resolve staff access issues
Skills
- Cultural competency, humility, self-awareness, and willingness to learn
- Commitment to working cross-culturally as a bridge builder
- Ability to listen well, and give and receive direct, honest, and constructive feedback
- Positive attitude, able to work independently and contribute to a high-functioning, collaborative team environment
- Strong work ethic, reliability, accountability, and commitment to excellence
- Flexibility, adaptability, and capacity to work in a fluid and often fast-paced work environment
- Commitment to follow and enforce all TERA policies, maintain professionalism, and represent the work of TERA and Tribal communities with dignity and integrity at all times
- 2 - 4 year Degree in Accounting, Business, Finance, or a related field OR relevant work experience
- 4+ years of experience in government grant management
- 4+ years of experience supervising a Finance team
- 6+ years experience in non-profit finance management, accounting, or an equivalent combination of education, training, and experience
- Experienced with generally accepted accounting principles (GAAP)
- Proficiency with QuickBooks, preferably a certified user or eligible for certification
- High proficiency in MS Excel (formulas, import range, formatting, etc.) and Google Workspace applications
- Patient, personable, and approachable with the ability to build and maintain strong relationships with a diverse team and external partners
- Highly motivated and self-directed with the ability to prioritize tasks, set and meet deadlines, and manage multiple projects simultaneously
- Demonstrates good judgment, can prioritize effectively under pressure, and balances competing demands
- Excellent written and verbal communication skills to effectively collaborate and share information
- Ability to manage and disseminate information accurately and effectively
- Experience working with Tribal communities
Benefits
- Benefits available after 90 day introductory period for regular, full-time (32+ hours/week) employees: Employer contribution to SIMPLE IRA retirement plan.
- Benefits available after 90 day introductory period for regular, full-time (32+ hours/week) employees: A competitive and flexible pre-tax health care benefit for employees and their families. This “Health Expense Reimbursement” program pays up to $600/month for employee (or immediate family members) medical costs, including private health insurance premiums, health plans through the Covered California exchange, co-pays for doctor visits, prescribed and OTC medications, dental expenses, vision care (including eye-glasses), chiropractic and acupuncture care, and other qualifying health care expenses.
- Up to 32 days of paid time off annually, including 15 holidays, 5 days sick leave, and 12 days of “paid time off” (PTO is accrued based on a schedule based on hours-worked).
- On-the-job training
- The working location for this position is flexible, and can be in person, hybrid, or primarily remote. Must be able to travel to work in Upper Lake for at least one week per quarter (4 weeks per year).
Company Overview