Note: The job is a remote job and is open to candidates in USA. Stanford University’s Department of Pathology is hiring a Faculty Affairs Administrator 3 to manage faculty affairs and provide expert guidance on faculty employment activities. The role supports faculty processes, ensures policy compliance, advises on appointments and promotions, and provides reporting and analysis.
Responsibilities
- Provide operational support to search/review committees and to mentoring and/or annual counseling of faculty and make recommendations for process improvement
- Ensure quality of faculty employment activities by Interpreting university and school policy, and guiding process for all faculty affairs situations and lines; develop and implement best practices for all faculty affairs activities
- Serve on school or Provost’s Office committees to provide input on faculty affairs issues. Establish and manage processes and relevant communications for completion of faculty actions
- Ensure compliance with school and university policies. Manage university faculty conflict of interest requirements for the department or school, as needed. Assist in ensuring compliance with faculty related policies as led by the Office of Faculty Advancement
- Review submitted appointment and promotion (A&P) materials from a critical perspective, and advise dean, department chair, or faculty lead as appropriate. Manage the administration of joint appointments
- Provide reporting and analysis for various faculty activities and programs to support strategic planning
- Function as liaison for other university departments including, but not limited to, the Provost’s Office, General Counsel Office, Office of Technology Licensing, Dean of Research Office, and other schools
- May perform any of the following duties, as needed: draft sections of the appointment and promotion form and correspondence for the dean or department chair, including recommendations for appointment, offer letters, etc.; serve as primary point of contact in onboarding and orienting new faculty to the department, school, and university; and/or supervise staff
Skills
- Bachelor's degree
- Five years of experience working with administrative processes, or combination of education and relevant experience
- Elevated level of attention to detail and accuracy
- Demonstrated experience in managing complex administrative processes
- Demonstrated experience training, supervising, and evaluating staff if supervising
- Excellent communication skills
- Demonstrated problem solving and analytical skills
- High level of independent judgment and sensitivity
- Demonstrated ability to work well with Stanford colleagues and clients and with external organizations
- Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned
Benefits
- Medical, dental, retirement, and savings options
- Events and program for children, sports camps, tuition options
- Learning and development classes, workshops, and onsite conferences from leading-edge speakers and faculty
- Work/life and family-friendly policies and reimbursement
- Participation in Stanford’s social responsibility and sustainable programs
- A vibrant university culture that values the uniqueness of each individual
- Remote work
Company Overview
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