Note: The job is a remote job and is open to candidates in USA. Vander Weele Group provides grant monitoring and oversight solutions for high-priority federal programs. The Expense & Travel Administrator will coordinate nationwide travel and deployment logistics for compliance inspection teams, manage detailed expense documentation and reimbursement data, and support project coordination and administrative operations.
Responsibilities
- Coordinating complex, multi-destination travel itineraries for 30 team members, sometimes under short-notice constraints
- Gathering, verifying, and building comprehensive expense backup data, including traveler identities, exact per diem tracking, hotel receipts, and transit costs, for every invoice submitted
- Serve as a primary point of contact during emergencies or disruptions, account for deployed personnel immediately, and coordinate temporary work locations or emergency travel changes
- Partnering with the Project Manager to support data entry, compliance documentation tracking, asset returns, and other administrative tasks to optimize day-to-day contract efficiency
Skills
- You have the required 3–5 years of experience in government travel coordination
- You have 3–5 years of experience supporting travelers with their expense reimbursement process (per diem, lodging, transit, rental car, etc.), a requirement for this role
- You are calm under pressure: A sudden change in inspection dates or a natural disaster doesn't rattle you; you instantly activate contingency communication lines and find alternate routing
- You are a U.S. Citizen
- You have excellent written and verbal English communication skills
Benefits
- Remote
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